Resources

January 2, 2020

Scholarly Communications Librarian

• University of Chicago
• Chicago, IL

December 20, 2019

Publishing & Open Repository Specialist

• University of Tennessee
• Knoxville, TN

Reporting to the Scholarly Communication Librarian, the Publishing and Open Repository Specialist plays a central role in the UT Libraries’ open access and publishing activities. The specialist is responsible for leading, growing, and improving the publishing partners program. As the individual supporting library-hosted journal publishing services, a service that is growing, this individual is responsible for developing, documenting, and implementing policies, procedures, and publishing guidelines. The specialist develops training materials and provides consultations and workshops on best practices for journal editors. This position is responsible for reviewing partners’ practices to make sure they are meeting library-established publishing guidelines. This position defines and encourages adoption of interoperability standards for partners, such as Digital Object Identifiers (DOIs), and increases the visibility of partner journals by creating metadata for indexing services. This position develops and implements assessment efforts to evaluate the journal publishing service and utilizes this data to improve and grow this service in conjunction with all library scholarly communication activities.

In addition to leading the journal-hosting service, the specialist serves as the liaison to collection managers in the institutional repository, TRACE, supporting faculty and staff who submit materials to it. In this role, the specialist provides communication and outstanding customer service to a diverse group of faculty and staff submitting materials to the repository. The specialist is responsible for staying up-to-date on best practices in scholarly journal publishing and other scholarly communication issues through development and training. This position works with the Scholarly Communication Librarian and other teams in the Libraries on projects involving open access journals, open educational resources, open access books, and other open scholarship initiatives.

Responsibilities & Duties

Journal production:

• Leads and coordinates all aspects of journal production for journals hosted by the Libraries.
• Completes production work related to journal publishing and hosting including submitting content, creating metadata, designing and documenting workflows, monitoring and ensuring the quality of data input, and tracking projects through the publication process.
• Oversees the retention, publication, and management of all library-hosted journals, including select annual or recurring conference proceedings.
• Develops and implements policies and procedures to support journal hosting and publishing in the libraries, e.g. develops Memoranda of Understanding between the Libraries and editorial boards of hosted journals.
• Assess journal hosting services in order to both improve and promote the services.
• Coordinates with editors to establish, maintain, and update journal sites. This includes working with the Libraries’ Marketing and Communication team to design journal covers and associated graphic elements.
• Ensures editors are following established best practices through the creation and implementation of training materials, instructional workshops, and consultations.
• Consults with editors on copyright and open licensing options.
• Advises editors on how their journal can be indexed by major indexing services and creates metadata for inclusion in the Directory of Open Access Journals
• Stays current with scholarly journal publishing best practices through training and development efforts.

Repository Collection Manager Liaison:

• Responsible for the creation of new collections in UT’s open-access repository, TRACE.
• Acts in a liaison role with collection managers (usually faculty and staff outside the Libraries) to maintain existing collections, to establish new collections, and provide guidance through the process of depositing materials into the repository.
• Works with teams across and outside the Libraries with the migration and preservation of files to and in the repository, especially theses and dissertations.
• Develops training materials and provides training through workshops and consultations to collection managers on how to use the repository system including how to input appropriate metadata for materials deposited.
• Responds to all questions regarding the use of the repository from submitters, collection managers, and the public.
• Liaises between repository system customer support and campus users and provides critical communication for library departments working with and supporting the repository.

Project Management:

• Coordinates activities related to design and production of a wide range of academic publishing materials between the library teams, vendors, and university community.
• May assist in training and distributing work to other staff members, including student employees and library staff and will identify work that needs the input of these individuals and any required training or skill development needed to execute the work.
• Organizes meetings and training materials for editors and authors.
• Contributes to unit goals by accomplishing related duties as required.

Library and departmental activities:

• Updates library website and documentation as needed, taking the lead on providing online information about journal publishing services.
• Contributes to the planning and assessment of departmental and program efforts in general and leads planning and assessment efforts related to journal publishing services.
• Participates in professional development, library committees, planning activities, and departmental and library-wide meetings and initiatives.

Rights reversion for published books:

• Communicates with faculty, staff, and librarians to identify authors who have published books and may be eligible for reverting copyright of those books back to themselves.
• Reviews standard author publishing agreements for copyright terms in these cases and consults with the Scholarly Communication and University Council as needed to make these determinations.
• Assists faculty authors and librarians in openly licensing such books, creating metadata, making them open access in digital repositories, and promoting their availability.
• Develops knowledge of current copyright agreements and standards through training and development to conduct this work.

Required Qualifications

• Bachelor’s Degree in English, Communication, Writing, or related field
• A minimum of 3 years of experience in scholarly publishing, open repositories, or a related area, providing excellent customer service to a diverse, academic clientele.
• Excellent customer service skills supporting a diverse clientele. Strong and effective written and oral communication skills.
• Project management skills, including the management of complex projects and coordination of efforts with many team members.
• Demonstrated ability to work effectively both independently and as part of a team.
• Knowledge of academic publishing practices, such as journal or book publishing, and open access publishing in particular.
• Knowledge of institutional, disciplinary, and/or OER repositories. Knowledge of DOIs.
• Knowledge of copyright and open licenses, such as Creative Commons.
• Knowledge of metadata standards as applied in academic journal publishing and/or institutional repositories.
• Ability to create and maintain procedural and technical documentation.
• Ability to learn publishing software and platforms.
• Ability to develop materials to aid in teaching and training, such as slides and worksheets.
• Ability to apply best practice standards to publishing workflows.

Preferred Qualifications

• Master’s degree from an American Library Association (ALA) accredited Library Science or Information Science degree
• At least 1 year of experience working in an academic library.
• Skills and experience analyzing and explaining copyright agreements to faculty, researchers, or other academic authors.
• Skills using Pressbooks, InDesign, Open Journal Systems, bepress, or similar software programs and platforms.
• Knowledge of best practices in academic publishing.
• Ability to create instructional assessments and develop student learning outcomes.

Application Procedures

A background check is required prior to hiring. In order to be considered for candidacy, you must submit a cover letter addressing the above qualifications and a current resume.  

For assistance or questions about using the UT online application system, contact University of Tennessee Human Resources:

105 Student Services Building, Knoxville, TN 37996-0213

Office Hours are 8:00 a.m. to 5:00 p.m.

(865) 974-8847

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN  37996-3560, telephone (865) 974-2498.  Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.

December 10, 2019

Publishing & Scholarly Communications Coordinator

• Pacific University Libraries
• Forest Grove, Oregon

The  Pacific University Libraries in Forest Grove, Oregon are seeking a Publishing & Scholarly Communications Coordinator to lead and manage our open access and traditional publishing services. This is a faculty position, reporting to the Dean of University Libraries, and serving as Associate Director of the Pacific University Press.

GENERAL DESCRIPTION OF POSITION:

This position provides leadership and operational management for the Libraries’ publishing services within a broader context of promoting—and engaging faculty, staff, and students in—practices and initiatives that maximize the dissemination, preservation, and impact of the university’s research and scholarship. The Publishing & Scholarly Communications Coordinator is responsible for the editorial and production processes of the Libraries’ journal and monograph publishing services, working with authors, editors, freelancers and other stakeholders in the development of specific publications and the overall publishing services. As part of its promotion of open and flexible modes of publication and dissemination, this position also provides education and support to the Pacific University community regarding scholarly communication and intellectual property issues, particularly as they pertain to authors’ rights and decision-making. This is a full-time, extended-term track faculty position on an 11-month contract.

For priority consideration, please submit materials by January 13, 2020. Please see the Pacific University HR site for full information and to apply:

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=14935&clientkey=ABFDAFED645B6920CFDB8559C078F8A5&jpt=4c5bba245b0a32b8cbb0d108088a8b1a

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Provide expertise and leadership in the areas of publishing and open access
• Lead the development and management of sustainable publishing services
• As Associate Press Director, manage the publication of Pacific University Press titles, in collaboration with the Press Director
• Provide direct editorial and production support for monographs published by the Pacific University Press and through Bee Tree Books (the Libraries’ self-publishing imprint). This includes (but is not limited to): preparing and loading content into digital publishing platforms; editing structured documents using HTML, XML, and CSS; formatting text documents; reviewing and managing copyright issues with third-party content; proofreading for obvious structural, grammatical, or stylistic errors; and conversion to additional formats.
• Provide direct support for journals published by the University Libraries; this may include (but is not limited to) collaboration on new journal development, training for journal editors, technical support for publications, layout/design of publications, and coordination of metadata/journal deposits with CrossRef, Portico, and journal aggregators
• Collaborate with colleagues in Collection Services and Systems & Applications to define policies and best practices for the use of the university’s institutional repository, CommonKnowledge
• Improve and document editorial and production workflows and processes
• Design and provide instruction, continuing education, and online resources for students, staff, and faculty related to scholarly communication topics (open access, copyright, publishing processes, publishing tools, author rights, etc.)
• Assist faculty and students with preparing original works for publication and/or dissemination through CommonKnowledge
• Hire and train student workers as needed to assist with publishing services
• Collaborate on efforts to promote open educational resource (OER) adoption and publishing.

GENERAL RESPONSIBILITIES:

• Maintain current knowledge on relevant subject resources and best practices for open publication, open educational resources, and digital publishing
• Research and evaluate emerging formats and workflows for publishing to inform the Libraries’ services;
• Participate in community service, professional associations, and professional development activities
• Contribute to University-wide committees/activities/service
• Pursue opportunities to integrate scholarly activity into professional activities/responsibilities
• Perform other related duties as assigned

Please feel free to contact with me with any questions about the position or Libraries!

————————————————————————
Isaac Gilman, MLIS | Dean of University Libraries | 503-352-1401

Pacific University Libraries | Tran Library 140
Pacific University | 2043 College Way
Forest Grove, OR 97116

I am proud to work at a university that inspires students to think, care, create, and pursue justice. | pacificu.edu

December 9, 2019

Digital Publication Coordinator

• University of British Columbia Press (UBC Press)
• Vancouver, BC

Digital Publication Coordinator
The University of British Columbia Press (UBC Press)
Vancouver, BC

Job Summary

The University of British Columbia Press (UBC Press) seeks a Digital Publication Coordinator whose skills and approaches will advance our commitment to digital publishing for multiple forms of expression.

The Digital Publication Coordinator’s work will strengthen RavenSpace, a ground-breaking publishing platform for media-rich, networked, interactive books in Indigenous studies. Combining open-source database and publishing platforms, RavenSpace offers a suite of tools for linking data and analyses to digital content from around the world and for interacting in culturally sensitive ways with heritage materials. It serves as a powerful interactive and collaborative site of knowledge exchange between Indigenous scholars, communities, and a diversity of audiences.

The Digital Publication Coordinator will provide digital publication coordination to teams performing core responsibilities within the RavenSpace publishing system. The position provides support to the Principal Investigator (PI) in ensuring the overall progress of core activities; acts as a pivot between the PI, the platform developers, the book production team, the marketing staff, and external partners and vendors; and coordinates the technology-based activities related to the maintenance, research, and implementation and testing of the digital production platform system.

Because this position will participate in the documentation and assessment of existing workflows and the development of the future roadmap, strong analytical and communication skills are critical.

Work Performed

Publication, Coordination, and Communication

– Works closely with teams to clarify work objectives, encourage productive discussions between platform and book development teams, address and resolve communication issues, actively solicit various and possibly divergent points of view, and strengthen cross-team collaboration.
– Coordinates with teams to manage the overall priorities and schedule of activities for platform maintenance and research, integrating and tracking milestones and dependencies across streams of activities, and supporting the teams in the analysis of the system’s capabilities.
– Participates in and confers with the PI and the teams to ensure that the platform maintenance and development function effectively in support of the book production activities and are within scope and budget.
– Plans and coordinates production of new media assets.
– Researches, identifies, and, on approval from the PI, hires vendors, defining the scope and detail of the work and budget and assures the quality and delivery of the services or goods.
– Confirms that permissions are secured and provides support and advice on permissions and metadata.
– Consults with teams across technical ability and subject matter expertise to solicit status updates and ensures that teams are provided with project information such as documentation, meeting minutes, and updated project overviews and schedules.
– Ensures that documentation of systems and workflows are produced, updated, and subjected to quality assurance.
– Draws from team updates and conversations to evaluate implementation options, identify risks and benefits, assess complexity, etc., and presents recommendations to the PI for further discussion and follow-up action, as required.

Administration and Liaison

– Works closely with the PI to monitor budget expenditures and assist with reporting and grant applications.
– Consults with RavenSpace leadership to solicit, understand, and capture relevant information to prepare project management documentation.
– Regularly informs and presents project progress, results, insights, and recommendations to the PI and publisher
– Organizes meetings of the Publishing Advisory Board, author workshops, and user-testing sessions, and assists the marketing staff in organizing events such as launches.
– Organizes team meetings and vendor consultation meetings, and provides facilitation and coordination as needed to ensure the smooth flow of communication across cross-functional teams.
– Generates, assists with, and updates documentation of the workflows and systems.
– Acts as a liaison between RavenSpace teams and other UBC Press departments.

Qualifications

– Two year diploma in Journalism or Publishing or related digital production field.
– Minimum of two years’ experience or the equivalent combination of education and experience.
– Experience in publishing, digital projects, library and information sciences, or the equivalent combination of education and experience preferred.
– Demonstrated facility with, and knowledge of, digital infrastructures and a good understanding of information technology/systems
– Successful experience and abilities in project management
– Excellent computer skills in word processing, spreadsheet programs, and software for shared files or team collaboration (e.g., GoogleDocs, Asana)
– Unusually strong written and oral communication skills
– An analytical approach to problem solving
– Proven abilities in project management
– Experience in developing collaborative and productive relationships with a wide range of cross-functional team members and stakeholders
– Ability to work with and supervise contract staff and vendors
– Excellent time management, organization, presentation, and prioritization skills
– Superior attention to detail and ability to manage small project activities such as event and meeting coordination
– Understanding of scholarly communication issues
– Evidence of commitment to diversity, equity, and inclusion in a higher education setting.
– Excellent analytical abilities, particularly in using data and reports to inform recommendations for application implementation decisions and program improvements to larger product support team.
– Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization.

Preferred
– Familiarity with Indigenous intellectual property and cultural heritage rights
– Functional knowledge of XML and open source content management platforms such as Omeka, Scalar, and DSpace.
Demonstrated experience or competency in one or more areas of professional practice in scholarly publishing and repository management.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

December 2, 2019

Publishing Systems Developer

• California Digital Library
• Oakland, CA

Reporting to the Senior Product Manager, Publishing, this position will work collaboratively with senior developers as well as product and service managers to build and maintain innovative open access (and mostly open source) scholarly publishing infrastructure. Key among these platforms are eScholarship (UC’s open access publishing and institutional repository platform) and integrated submission management systems used by researchers and editors to produce and publish original academic journals and to make previously published works available to the world.

You will:

• develop new features
• respond to bug reports
• manage regular maintenance
• work collaboratively on new iterations of existing platforms
• evaluate and implement new open source solutions
• build connections between platforms
• participate in both intra- and cross-team pair programming projects

You have:

• Bachelor’s degree in computer science, information management or science, or a related field or an equivalent combination of education and 5 or more years of experience in information technology which includes writing programs in languages such as Python, Ruby, and Javascript in a production environment.
• Demonstrated knowledge and experience with: 1)  UNIX OS and shell scripting; 2) database design and relational databases (for example SQL, MySql, Postgress);  and 3) web-based applications.
• Demonstrated working knowledge of web protocols and server-side programming as well as with web frameworks (such as Django/Rails/Express), and UI presentation tools such as React.
• Demonstrated knowledge of user interface design, prototyping and web applications.
• Demonstrated knowledge of unit and regression testing.
• Excellent interpersonal skills as demonstrated by the ability to interact with others in a consistently positive and professional manner, exercising discretion and tact.
• Excellent oral communications skills, which demonstrate the ability to effectively convey and explain information, liaise with vendors and tactfully deal with diverse people, situations and ideas.
• Excellent written communications skills, which demonstrate the ability to draft clear, concise specifications, documentation and reports.
• Strong analytical skills as demonstrated by the ability to draw conclusions in a logical, systematic way.
• Demonstrated ability to plan assignments and monitor performance according to priorities, thereby regularly meeting established deadlines.
• Demonstrated ability to perform competently under pressure, handling interruptions and changes without losing productivity.

Compensation and benefits:

• Health Care, Dental, Vision
• Vacation
• Sick Leave
• UC Retirement System, 403(b), 457
• Academic work environment / 40 hour work week

Our organization

The California Digital Library (CDL) is a collaborative effort of the ten campuses of the University of California. As a UC systemwide library, CDL provides services to and on behalf of the UC system in partnership with the UC campus libraries. As a globally-connected digital library, CDL occupies a unique position between the local UC campuses and the global digital library infrastructure. The primary user base for CDL services and programs includes UC faculty, students, and library staff. The CDL is a unit within the UC Office of the President, has a staff of 70+ and is located in downtown Oakland.

The CDL’s Publishing & Special Collections group develops and maintains production services that enable robust access to unique digital assets from the University of California (UC) and beyond. Through the development of advanced technologies and creative partnerships, we provide the UC scholarly community with innovative open access publication and distribution opportunities and aggregate world-class digital collections from libraries, archives, and museums throughout the State of California, serving an array of end users including researchers, scholars, students, and the general public.

CDL welcomes and encourages diversity and seeks applications and nominations from individuals from underrepresented groups. CDL seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the University of California, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

NOTE: While the HR system currently shows this position as closing Monday, December 9, CDL is submitting a request to have that extended to January 6, 2020.

November 16, 2019

Next Gen Library Publishing Project Manager

• California Digital Library
• Oakland, CA

California Digital Library and partner institutions – Educopia, Strategies for Open Science (Stratos), Confederation of Open Access Repositories (COAR), Longleaf Services, and LYRASIS – are embarking on a 2.5 year, grant-funded “Next Generation Library Publishing” project to improve open-source scholarly publishing infrastructure and position library publishers to offer compelling publication tools and services to the academic community. CDL is taking the lead in managing this project and is hiring a part-time project manager to perform this function. If you are self-motivated and eager to be involved in an ambitious project with the potential to change the scholarly communication landscape for the better, this is the job for you!

The project manager for this effort will: support the project by applying standard project management concepts, frameworks, and methods to ensure the timely delivery of project deliverables within a highly distributed project team comprised of six partner organizations; create and maintain a project work plan that indicates deliverables, responsibilities, timelines, and progress; meet regularly with each partner organization and help organize and attend collaborative project meetings to establish near and long-term deliverables, track progress on monthly work plan goals, and realign or reprioritize work as needed; meet regularly with project PIs to discuss progress, resourcing and timeline feasibility; and create quarterly progress reports for the larger stakeholder community.

This position is a 2.5 year contract appointment hired at 50% FTE, including a range of employee benefits. Applicants from outside the Bay Area who wish to work remotely will be considered.

The University of California is an Equal Employment Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other characteristic protected by law.