The Library Publishing Coalition is committed to providing an inclusive environment at the Library Publishing Forum, and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of the conference, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

How do I communicate accessibility needs to Library Publishing Forum organizers?

If you are ready to register for the conference, please note on the registration form where it states, “Please indicate any accommodations you require to participate fully in the Forum.” You can use that to let us know how we can make the Forum accessible to you. If you aren’t yet ready to register, or are determining whether attendance is feasible for you, please email us at contact@librarypublishing.org. The earlier we know what kind of support you need to attend, the more likely it is that we will be able to provide it, so please reach out as soon as possible!

Who do I ask if my question is not answered here?

Email contact@librarypublishing.org with questions and accommodation requests.

Will sign language interpretation or captioning be available? What about an induction loop in the meeting rooms?

As a small conference (typically between 100 and 200 people), we do not routinely provide sign language interpretation and other accommodations for the deaf and hard of hearing. However, we may be able to do so with enough notice! Please reach out to us as early as possible and let us know how we can support your attendance.

I’m a nursing mother. Will there be a dedicated lactation space?

Yes! Check back for details.

Will there be a prayer/meditation space available?

Yes! While we will not have a dedicated space for this purpose, we will be able to arrange for a private space if needed. Please email us about your needs or speak to event staff on site.

Where can I find information about getting around in Vancouver?

Check out Tourism Vancouver’s accessibility resources, the City of Vancouver’s Accessible city resources, and Translink’s Accessible Transit information.

What are the taxi and public transport options for getting to the conference venue?

Details about taxis, BC ferries, car rentals, and shuttles can be found in Tourism Vancouver’s accessibility resources: Getting to and From Vancouver. Details about public transport in Vancouver can be found on Translink’s Accessible Transit information.

Is there accessible parking nearby?

Finding parking in downtown Vancouver in general is not an easy task and it is recommended that visitors contact SFU Operations at Harbour Centre (778-782-5004) if interested in finding disabled parking stalls for this campus.

Nearby parking lots include the one beneath the Harbour Centre complex at 515 West Hastings (weeknights only after 6 pm, all day Saturday and Sunday and statutory holidays) and Imperial Parking at 400 West Cordova Street.

Special Note: it will be necessary for persons using a wheelchair to contact Operations in advance if they wish to access Simon Fraser University’s Lower Concourse parking at 500 W. Cordova after the Mall closes.

Who can I ask about accessibility in Vancouver?

Contact Tourism Vancouver or the City of Vancouver for assistance with accessibility in Vancouver. For questions about public transportation, contact Translink.

Can a volunteer assist me during the conference?

Yes! We would be happy to match you up with a volunteer. As with other accommodations, the more advance notice we have, the better.

Is the entrance accessible for those with mobility issues?

Yes, the entrance to the venue has accessible door width, including automatic opening. The entrance is on the ground floor (off Cordova Street) as are most of the rooms used for the forum. An elevator is also available to access the second floor.

What is the conference space like? Will it be accessible by wheelchair or power scooter?

SFU Harbour Centre includes automatic doors, elevator access to all floors, wide hallways for wheelchair maneuverability, accessible washrooms, and wheelchair accessible lecture theaters and classrooms.   

The recommended wheelchair entrance is located on the south side of the building, off of Hastings Street, and can be accessed via ramp and automatic door with push button activation.

For details about accessibility at Harbour Centre, please see the Harbour Centre Physical Access Guide.

What are the restroom facilities like?

Wheelchair accessible and gender neutral washrooms are located on all floors from the Concourse Level to the seventh floor. Please see the Floor Plan Map for specific locations.

What are the arrangements for presenters with accessibility needs?

We are happy to make special arrangement to support our presenters with accessibility needs. Please reach out to us as early as possible and let us know how we can support your attendance.

Can I bring my guide dog?

Yes. Certified assistance dogs are permitted in all areas of Harbour Centre.

Can I attend the conference virtually?

We are planning to livestream many sessions via Twitter. Check back for more information about virtual participation.

How much walking or standing will be needed?

SFU Harbour Centre consists of five levels, all of which are accessible by elevator. All daytime conference events will be located within the Harbour Centre building. See the Floor Plan Map for details about the space.

All conference events will include ample seating.

Will speakers and audience members asking questions be using a microphone?

Except in very small rooms (under 20 people), we will have microphones for presenters and audience members, and will encourage everyone to use them.

What food service will be provided? Can the conference accommodate special dietary needs?

We will provide breakfast and lunch each day, and heavy hors d’oeuvres at the reception. We always make sure to have lots of vegetarian options, and we regularly provide vegan and gluten free meals for attendees who request them. We may be able to accommodate other dietary restrictions, as well, but please let us know your needs as soon as possible. There is also a Food Court on site, on the Lower Concourse Level, open 10:00am – 6:00pm, Monday through Saturday.

Will the conference be a smoke-free environment?

Smoking is not permitted in the conference facility, but we cannot guarantee a fragrance-free environment.

What if I have a medical emergency or health problem during the conference?

Campus Security has first aid attendants on duty 24/7. Should you be involved in an incident where you or someone else requires first aid, call 778-782-4500 immediately. Campus Security will dispatch a first aid attendant immediately and, where necessary, summon an ambulance.

First aid attendants are OFA2 qualified as per provincial regulations with a wide variety of experience in providing first aid services.


FAQs based on: http://www.sigaccess.org/welcome-to-sigaccess/resources/creating-a-conference-accessibility-faq-page/