The Library Publishing Coalition is committed to providing an inclusive environment at the Library Publishing Forum, and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of the conference, to help you make an informed decision about whether the conference will be accessible to you. Please contact us if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

Please note that this page is still being updated with information about our 2019 conference, and check back for more answers soon. 

How do I communicate accessibility needs to Library Publishing Forum organizers?

If you are ready to register for the conference, please note on the registration form where it states, “Please indicate any accommodations you require to participate fully in the Forum.” You can use that to let us know how we can make the Forum accessible to you. If you aren’t yet ready to register, or are determining whether attendance is feasible for you, please email us at The earlier we know what kind of support you need to attend, the more likely it is that we will be able to provide it, so please reach out as soon as possible!

Who do I ask if my question is not answered here?

Email with questions and accommodation requests.

Will sign language interpretation or captioning be available? What about an induction loop in the meeting rooms?

As a small conference (typically between 100 and 200 people), we do not routinely provide sign language interpretation and other accommodations for the deaf and hard of hearing. However, we may be able to do so with enough notice! Please reach out to us as early as possible and let us know how we can support your attendance.

I’m a nursing mother. Will there be a dedicated lactation space?

Yes! Check back for details.

Will there be a prayer/meditation space available?

Yes! While we will not have a dedicated space for this purpose, we will be able to arrange for a private space if needed. Please email us about your needs or speak to event staff on site.

Where can I find information about getting around in Vancouver?

Check out Tourism Vancouver’s accessibility resources.

What are the taxi and public transport options for getting to the conference venue?

Check out Tourism Vancouver’s accessibility resources.

Who can I ask about accessibility in Vancouver?

Check back for information.

Can a volunteer assist me during the conference?

Yes! We would be happy to match you up with a volunteer. As with other accommodations, the more advance notice we have, the better.

What is the conference space like? Will it be accessible by wheelchair or power scooter?

Check back for information.

What are the restroom facilities like?

Check back for information.

What are the arrangements for presenters with accessibility needs?

Check back for information.

Can I bring my guide dog?

Check back for information.

Can I attend the conference virtually?

We are planning to livestream many sessions via Twitter. Check back for more information about virtual participation.

How much walking or standing will be needed?

Check back for information.

Will speakers and audience members asking questions be using a microphone?

Except in very small rooms (under 20 people), we will have microphones for presenters and audience members, and will encourage everyone to use them.

What food service will be provided? Can the conference accommodate special dietary needs?

We will provide breakfast and lunch each day, and heavy hors d’oeuvres at the reception. We always make sure to have lots of vegetarian options, and we regularly provide vegan and gluten free meals for attendees who request them. We may be able to accommodate other dietary restrictions, as well, but please let us know your needs as soon as possible.

Will the conference be a smoke-free environment?


What if I have a medical emergency or health problem during the conference?

Check back for information.

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