Day/Time/Room
June 17, 2026 | 11:15 a.m. to 12:15 p.m. | North Ballroom
Title: Do As I Say, Not As I Do: How Scholarly Publishers’ Disclose Their Use of Artificial Intelligence
Presenter: Teresa Schultz, she/her/hers, Scholarly Communications & Social Sciences Librarian, University of Nevada, Reno
Description: Since generative artificial intelligence (AI) models hit the big time in 2023, many involved in scholarly communications have pushed for rules and policies around how authors and peer reviewers may or may not use these tools in their work and how they should disclose such use if they do, with many publishers enacting such policies. However, little attention has been paid to whether and how scholarly publishers disclose their own use of AI. This can include using AI in their publishing workflows, such as copy editing and image creation, but extends beyond as well. News items have reported on multi-million dollar deals publishers have made with tech companies to license their content to train AI tools or how scholarly publishers are creating their own AI tools based on their corpus of content.
This presentation seeks to bring more attention to this issue by sharing the results of a content analysis of the largest scholarly publishers’ websites as well as the websites of their top journals. The analysis looked for publicly available language provided by the publishers about how they use AI and then analyzed the content through a lens of performative disclosure vs. meaningful disclosure. The presentation will also discuss how this issue affects library publishing programs and best practices that libraries should consider when deciding whether they need their own disclosure policies or how they should advise their editors and other participants. Even those who are not actively using AI are still part of the scholarly communications ecosystem, which means they are likely affected indirectly by AI.
Title: Establishing an Advisory Board: Process, Practice, and Lessons Learned
Presenters:
- Corinne Guimont (she/her), Director, Virginia Tech Publishing & Press, Virginia Tech
- Patrick Tomlin (he/him), Associate Dean, Academic and Creative Engagement, Virginia Tech
Description: Although editorial processes vary among library publishers and university presses, advisory boards are often a common means of providing guidance for publishing programs and publication review at various stages. In 2024, Virginia Tech Publishing & Press (VTP&P) sought to create an advisory board to support strategic planning, review publication proposals, and represent the university and scholarly community at large. In this presentation, we will share our process for establishing our advisory board, from creating a charge for the group, identifying members, building rapport and communication among the group, and creating a workflow for reviewing incoming proposals. We will cover the various ways publishers and presses can work with an advisory board and what role they may play in the publishing process. We will also share some of the challenges and opportunities this process provided and continues to provide, such as the ongoing challenge to determine how much we share with the board and what level of decision making power they have, as well as the opportunity to use the board as a sounding board for new ideas and potential areas of growth. The presentation will cover how we have built in reflection points to learn what is working and what is not and how we have used that feedback to implement change over time and improve the process for both our board members and our program.
Title: Building a Publishing Program with AI Assistance: A Case Study from Access Services in Libraries, Inc.
Presenter: Karen Glover, Associate Dean for Research and Scholarly Access, Georgia Institute of Technology Library
Description: Access Services in Libraries, Inc. (ASIL), a small, volunteer-run nonprofit best known for the Access Services Conference, has long supported practitioner scholarship but lacked a formal publishing venue. In 2025, ASIL began developing a publishing arm, including a new open-access journal and structured conference proceedings. This case study shares how the organization uses AI tools to accelerate planning, documentation, and workflow design while maintaining strong human oversight.
The session will outline how AI supported early-stage work such as shaping the journal’s scope, drafting policies and reviewer guidelines, developing metadata and workflow structures, and generating a multi-phase implementation roadmap. It will also discuss the organizational considerations necessary for sustainability, including governance models, staffing, and technical infrastructure.