Job Board

The LPC maintains a list of jobs that incorporate library publishing roles. To be included in this list, the position must be located administratively in a library, or report directly to a library-based supervisor. The primary function(s) of the position must directly engage in the creation, dissemination, and/or curation of scholarly, creative, and/or educational works. Administrative positions that do not directly engage in these functions may be included if they include supervisory responsibility primarily for employees who are performing these functions.

October 3, 2023

Operations Support Specialist

  • University of Michigan
  • Ann Arbor, MI
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Summary

The Operations Support Specialist provides primary support for specialist tools and workflows that promote the success of publishing and repository service users, both internal and external. In addition to providing direct operational support, you will provide feedback on business and user needs to improve upon existing workflows. Tools that the Specialist focuses on are Firebrand TMM, the enterprise book metadata management system, and Symplectic Elements, the University’s research information management system. Workflows include ensuring that information supply chain partners are robustly indexing original published content.

As a member of the Publishing Technology unit, the Operations Support Specialist reports to the Director of Publishing Technology, under the direction of the AUL of the Publishing Division of U-M Library.

The position may oversee graduate students and undergraduate student assistants.

This is a 3-year Term position with the possibility of renewal.

POSTING END DATE
10/15/2023

SALARY
$48,000.00 – $54,000.00

Why Work at Michigan?

The University of Michigan offers a comprehensive benefits package including health, dental, and vision insurance, generous time off (24 vacation days per year, and 15 sick leave a year), matched retirement contributions with immediate vesting, professional development opportunities, and more. TIAA and Fidelity Investments’ retirement benefits are available.

You will occasionally move through the building to attend meetings/events and ascend/descend short flights of stairs to different floors of the building.

For questions about this posting or to request accommodations, please contact libraryjobs@umich.edu.

Responsibilities*

  • 50% : Service Support
    • Provides user support for publishing systems.
    • Fields tickets from external and internal users.
    • Provide quick fixes through admin panels.
    • Coordinate with vendor support for more advanced support needs.
    • Support metadata feeds to distribution channels.
    • Monitor automated error reports distribution channels to either resolve systemic problems, or route errors to the appropriate departments for resolution.
    • Assist staff in making bulk corrections to metadata records.
  • 20% : Reporting and Analytics
    • Support the Lead Project Manager in the configuration and use of management, tracking, and reporting tools.
    • Organize automated tracking of usage analytics (in Google Analytics and COUNTER) across our repository platforms (Fulcrum, Deep Blue documents, Deep Blue data).
    • Create and maintain automated reports, including the Data Studio Reports and the Readership Map. Maintain awareness of changes in analytics standards and tools.
    • Support aggregation of usage metrics into third-party aggregation systems (e.g., IRUS, ScienceOpen, Book Analytics Dashboard, PSI IP Registry).
    • Perform quality control to ensure the successful adoption of new workflows and practices by internal and external users.
  • 15% : Discovery Workflows
    • Support and expand connections with profile systems that benefit authors/creators such as Symplectic Elements/Dimensions, and the identifier systems that support them, e.g., ORCID, DataCite, Crossref.
    • Coordinate with external discovery service vendors under contract (EBSCO, Ex Libris, OCLC). Develop workflows to include all compatible content in deliveries (from Fulcrum, Deep Blue Docs, Janeway).
    • Oversee automated generation of KBART and MARC files for collections.
    • Process batch delivery of KBART, MARC, and PDF files to discovery service vendors.
  • 10% : Authentication and Authorization
    • Process authentication and authorization requests, including subscription orders, embargos, and requests to access campus-restricted dissertations.
    • Contribute to authentication workflows and systems, including Shibboleth and our Identity Federation memberships.
  • 5% : Administer other software platforms
    • Basic administration of web-based software systems (TeamDynamix, Jira, Confluence) to help with project setup, user/group access management, and support.

Required Qualifications*

  • High School diploma or equivalent education.
  • At least two years experience supporting complex software systems.

Work Schedule

You will be full-time, 40 hours/week; typically Monday – Friday day-time shifts. The marketing team typically works a hybrid schedule with some days in office and some days of remote work.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Questions about the position can be addressed to Jeremy Morse, Director of Publishing Technology and Research Data Services, at jgmorse@umich.edu.