This is a 3-year fixed term position.
Stanford Libraries seek an Editorial Coordinator to support the Stanford University Libraries publishing imprint. Stanford Libraries books showcase the Libraries’ extraordinary collections, making them visible to people across and beyond campus. We publish exhibit catalogs, annotated bibliographies, scholarly texts, essays and poetry, and keepsakes and miscellanea.
About the Position:
Reporting to the Editor-in-Chief, the Editorial Coordinator supports all aspects of publishing at Stanford Libraries. This is an exciting opportunity to engage in the full breadth of the publishing process, from assisting in the development of manuscripts to reviewing rights and permissions, preparing files, and tracking the production process, planning promotional efforts, and facilitating distribution.
The ideal candidate will be flexible, agile, collegial, good at setting priorities and adapting to changing needs, and passionate about making books. This is a 3-year term position.
Under direct supervision, assist with the publication of print and digital books that showcase the Stanford University Libraries’ collections.
Core Duties:
- Communicate with authors, donors, faculty, library staff, and vendors as needed. (10%)
- Convert and prepare files in accordance with vendor needs. (10%)
- Prepare and maintain in-house style sheets. (5%)
- Review permissions. (10%)
- *Provide administrative support to the editor-in-chief. (5%)
- *Assist with marketing plans/programs to meet business objectives, including coordinating with internal stakeholders. (5%)
- *Draft, edit, and schedule select marketing communications for a variety of channels (i.e., web, print, email, online.) (5%)
- Track due dates and deadlines. (5%)
- Support distribution of published titles. (Track stock of backlist titles. 5%)
- Undertake research and editing tasks as assigned. (5%)
- *Assist in quality control of data and marketing materials. (5%)
- *Support the planning and execution of events. (5%)
- *Support the creation and launch of tools and processes to improve publishing efforts. Contribute to vendor selection, arrangements, and scheduling. (5%)
- *Coordinate vendor estimates and invoice processing. (5%)
- *Monitor, track and report publishing program effectiveness. (5%)
- *Review and report program/publication data. (5%)
- *Develop an understanding of organization’s major programs, services, events and products. (5%)
- May work on digital and print projects, including the Stanford Libraries website.
* – Other duties may also be assigned
Minimum Education and Experience Required:
- Bachelor’s degree or a combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required:
- Strong oral and written communication skills.
- Highly organized and creative.
- Analytical and problem-solving skills.
- Ability to work independently to meet expected
- deadlines and schedules.
- Demonstrated team player.
Other Relevant Knowledge, Skills and Abilities May Include:
Experience in / knowledge of rights and permissions, copyright and fair use a plus
- Familiarity with citation styles such as Chicago, APA, a plus
- Familiarity with InDesign a plus
Pay Range:
The expected pay range for this position is $32.69 – $39.42 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Read the full job description.