Repository Services CoordinatorAcademic Professional position, University Library
Position Available: The expected start date is as soon as possible after the closing date. This is a 100% Academic Professional appointment.
Responsibilities: Reporting to the Head of the Scholarly Communications and Publishing, the Coordinator helps support new models for the dissemination of the results of research, scholarship, teaching, and learning. In conjunction with the Digital Repository Management Team, the Coordinator leads the Library’s campus-wide program for repository services which includes the institutional repository (IDEALS), the Vireo ETD (electronic dissertations and theses) service, and the research data repository. The Coordinator for Repository Services develops outreach and shapes services that promote the deposit of research output, including data, into university, disciplinary, and other repositories as a critical step in the University Library’s ongoing preservation and sharing effort for University of Illinois scholarship. Situated within the Library’s Research program, this position will focus on supporting this growing aspect of the mission of the University of Illinois Library.
The primary focus for the Repository Services Coordinator will be aiding scholars to deposit both scholarly output and data into repositories—institutional, disciplinary, or otherwise—in order to ensure sustained access to their work over time. The Coordinator interacts closely with other members of the Repository Management Team, the Research Data Service, and the Scholarly Communications and Publishing units on both technical development and programmatic outreach, to ensure that both user-facing and back-office functions of Library repositories support scholars’ needs and preferences. The position also collaborates with the Scholarly Commons to provide outreach through consultations and teaching of the co-sponsored Savvy Researcher workshop series. He or she will work closely with the Research Data Service, as well as the Scholarly Communications and Publishing program to ensure that publications are available for the long-term in appropriate repositories providing outreach and education, and other pertinent services.
Specific responsibilities include:
Works closely with scholars and campus units in establishing and articulating repository deposit policy/guidelines and evaluating content for appropriateness;
Maintains collection policy, format support, and information regarding best practices for Library-supported repositories;
Partners with individual scholars, campus units, and colleges to develop an understanding of the value of depositing materials to repositories, and identifies appropriate options for deposit based on the type of scholarship;
Develops and maintains user-facing repository and deposit documentation, as well as training and instruction materials;
Develops methods to assess and evaluate the effectiveness of repository outreach and education programs, working with other areas of the Library and campus, in support of programs in the Office of Research;
Prepares periodic and on-demand reports including, but not limited to, goals, annual reports, budget proposals and requests, and grant proposals;
Mentors, motivates, supervises, and trains staff;
Monitors emerging trends and best practices in repository development and user-facing service programs in order to identify possible new services to offer.
Involvement with the development of new scholarly support services and the creation of new tools and technologies that have strong potential to enhance research and teaching activities will necessitate that the individual in this position be actively involved in campus service and in national and international professional organizations that are shaping digital scholarship, scholarly communications and e-scholarship. The Repository Services Coordinator must be aware of emerging trends and best practices in the development and access to scholarly repositories, scholarly communications and publishing, trends in data management and data curation, and digital humanities scholarship, and is expected to contribute to new research and be engaged in professional service activities in one or more of these areas. Opportunities provided to Academic Professionals appear in the “Guideline for Investigation Time” and are negotiated with the supervisor of the position at the time of employment. Through professional research, service, and collaboration with appropriate colleagues and organizations, the Coordinator contributes to the national and international reputation of the University Library.
Environment: The University of Illinois Library at Urbana-Champaign is one of the preeminent research libraries in the world. With more than 13 million volumes and significant digital resources, it ranks second in size among academic research libraries in the United States and first among public university libraries in the world. As the intellectual heart of the campus, the Library is committed to maintaining the strongest possible collections and services and engaging in research and development activities in pursuit of the University’s mission of teaching, scholarship, and public service. The Library currently employs approximately 90 faculty and 300 academic professionals, staff, and graduate assistants. For more detailed information, please visit . The Library consists of multiple departmental libraries located across campus, as well as an array of central public, technical, and administrative service units. The Library also encompasses a variety of virtual service points and “embedded librarian” programs.
The University of Illinois at Urbana-Champaign is one of the original 37 public land-grant institutions created after President Abraham Lincoln signed the Morrill Act in 1862. The Academic Ranking of World Universities (ARWU) ranks the University of Illinois as 25th in the World (2010); 4th World rank in Engineering/Technology and Computer Sciences (2010); 18th World rank in Life and Agriculture Sciences (2010); 23rd World rank in Natural Sciences and Mathematics (2010). The University has 2,548 faculty members, including 1,851 tenure/tenure track, and 697 visiting faculty and instructional staff, and 12,239 graduate and professional students (among its 44,000 total students). It consistently ranks among the top ten U.S. Universities in number of earned doctorates awarded annually in 2012, $583,754,000 was spent on research and development in science and engineering.
Bachelor’s degree in a relevant field;
Experience with increasing responsibilities in one or more areas related to digital repositories, research data, or scholarly publishing;
Experience with metadata schemas and encoding, as well as with open source repository software systems;
Experience planning and managing projects and project teams;
Knowledge of current issues and trends in institutional and disciplinary repositories, scholarly publishing, open access, and data deposit and sharing;
Excellent communication and analytical skills including the ability to articulate the value of digital repositories in teaching and research, as well as in the evolving scholarly communications environment;
Demonstrated ability to work in a team-based setting where consultation, flexibility, collaboration and cooperation are essential.
An MLS or advanced degree in a relevant field;
Knowledge of library information technologies and practices in an academic setting;
Experience working with repository software platforms such as DSpace, Fedora, or Hydra, or other data-driven web application software;
Evidence of continuing achievement in professional development, to enhance the candidate’s value to the Library, the University, the profession, or the scholarly community;
Energetic, flexible, creative, proactive approach to service;
Salary and Rank: Salary commensurate with credentials and experience.
Terms of Appointment: Twelve-month appointment; 24 annual vacation days; 11 annual paid holidays; 12 annual sick-leave days (cumulative), plus an additional 13 sick-leave days (non-cumulative) available, if needed, each year; health insurance requiring a small co-payment is provided to employee (with the option to purchase coverage for spouse and dependents); required participation in State Universities Retirement System (SURS) (8% of annual salary is withheld and is refundable upon termination), with several options for participation in additional retirement plans; newly-hired employees are covered by the Medicare portion of Social Security and are subject to its deduction.
Campus and Community: The University of Illinois at Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs 3,000 faculty members who serve 31,000 undergraduates and 12,000 graduate and professional students; approximately 25% of faculty receives campus-wide recognition each year for excellence in teaching. More information about the campus is available at www.illinois.edu.
The University is located in the twin cities of Champaign and Urbana, which have a combined population of 100,000 and are situated about 140 miles south of Chicago, 120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information about the community, visit: or .
To Apply: To ensure full consideration, please complete your candidate profile at https://jobs.illinois.edu and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.
Deadline: In order to ensure full consideration we urge candidates to submit application materials on or before October 5, 2015.
August 3, 2018
Repository Services Coordinator
University of Illinois at Urbana-Champaign
Repository Services CoordinatorAcademic Professional position, University Library