Forum

March 10, 2020

Panel: Customizing Technology to Meet Editorial and Production Challenges

Day: Wednesday, May 6, 2:45 PM to 3: 45 PM
Room: TBD

Serving the Niche: Choosing Monograph Production Workflows to Suit Library Publishing Needs

Presenters: Lauren Stachew, Michigan Publishing, University of Michigan; Patrick Goussy, Michigan Publishing, University of Michigan

March 10, 2020

Experimental Session: Help Me Plan a Publishing Program: A Collaborative Discussion on Developing or Expanding Library Publishing Services

Day: Wednesday, May 6, 3:15 PM to 5:15 PM
Room: TBD

Presenter: Emily Stenberg, Washington University in St. Louis

Description: Are you developing or expanding a library publishing program? Do you attend presentations and leave with great ideas you’re not sure how to implement at your institution? How do you take practical steps while incorporating larger philosophical goals? This will be a chance for participants to brainstorm together and participate in discussion groups to address how to move forward with program development. The session will focus on 2-3 discussion topics, voted on by participants. Depending on the size of the group, there may be smaller breakout sessions. Takeaways will include a version of the 3-3-3 Action Plan for participants to work from after the conference.

March 10, 2020

Panel: Discovering Best Practices Through Research and Assessment

Day: Wednesday, May 6, 10:30 AM to 11:30 AM
Room: TBD

How are we doing? Annual survey of University of Florida journal publishing program serves to educate and assess DEI practices

Presenters: Suzanne Cady Stapleton, University of Florida; Chelsea Johnston, University of Florida

Description: Diversity, equity, and inclusion (DEI) is a strategic direction of importance to the University of Florida George A. Smathers Libraries, throughout library services and activities. In 2019, the journal publishing team at the UF Libraries retooled its annual survey of publishing partners to explore the current status and understanding of DEI in scholarly publishing. The survey instrument served not only to assess current practice, but also to inform and educate responders on DEI practices. In the survey, DEI was broadly defined to include composition of contributors (authors, reviewers, editors) as well as content and format of published material. Questions in the survey included multiple choice, ranking, and open-ended responses for current and anticipated practices. A selection of questions were repeated from the 2018 survey to review trends over time. Results from both years indicate satisfaction with the ability to find the journal online (discoverability), journal usage, and archiving as well as the quality and promptness of the service team. Open-ended comments enabled nuanced responses, important for questions such as “In your opinion, what can editors and publishers do to reduce barriers faced by under-represented or marginalized scholars in academic publishing?” Survey results are shared with participants, while respecting privacy, and inform publishing program development. The survey introduced a number of DEI practices and considerations for journal publishers. Related topics were featured during the Libraries’ Publishers Round Table series before and after the survey was distributed. This annual assessment tool impacts the journal publishing program policies and educational programs, and guides development of future services.

March 10, 2020

Panel: Publishing Services That Leverage Open Access and Scholarly Communications Expertise

Day: Monday, May 4, 4:15 PM to 5:15 PM
Room: TBD

(Re)defining a library’s journal hosting service

Presenters: Mariya Maistrovskaya, University of Toronto; Graeme Slaght, University of Toronto

Description: Whether your library is currently planning a journal hosting service or has been offering one for a while, you may find yourself wondering if this service truly reflects the goals of your institution and best practices in scholarly publishing. For example, does your service support subscription journals as well as open access journals? Is there a requirement that journals distribute their content under an open license? Is there an expectation that hosted journals would follow best practices and publishing standards that would facilitate their inclusion in indices, directories, and databases, such as the Directory of Open Access Journals (DOAJ)? At the University of Toronto Libraries (UTL), a journal hosting service was offered long before the library’s Open Access Support criteria were formalized, and as a result the two were rather out of sync. In this presentation we will go over the UTL’s collaborative cross-campus project to examine the two sets of criteria and align its hosting service with the library’s goals for open access support and with best practices in scholarly publishing.

Conducting a copyright audit on hosted journals and best practices for training and documentation

Presenters: Jessica Lange, McGill University, Ana Rogers-Butterworth, McGill University

Description: Many small journal programs operate on a ‘hosting and advising’ model. In such models, the publisher provides hosting and technical support and acts as an advisor to journals on issues such as indexing, copyright etc. While this model has its benefits (streamlined, easy, low cost) it has some challenges, particularly as journal editors may or may not take the advice, read documentation, or follow through on the publisher’s suggestions. In reviewing the copyright information on the library’s journals sites, it was apparent that although the library was providing copyright advice to their hosted journals, many were not following through on their recommendations. To confirm this suspicion, the librarian conducted a ‘copyright audit’ of the journals in their publishing program based on the recommendations of Vanderjagt (2017). In line with the findings of Scholsser (2016), the audit revealed that most journals were not following suggested best practices. This has led the librarian to re-evaluate the publishing program’s training and onboarding program as well as its documentation.

This session will discuss how to conduct a copyright audit at your own institution and will describe the revised training model for the library’s hosted OJS journals. The session will also include a brief discussion of how small journal-publishing programs can get their journals to act on the publishing program’s copyright advice and incorporate it into the journal’s publishing practices.

Schlosser, M. (2016). Write up! A study of copyright information on library-published journals. Journal of Librarianship and Scholarly Communication, 4. DOI: http://doi.org/10.7710/2162-3309.2110

Vanderjagt, L. (2017). Bridging the Gap: Best Practices for OA Journals Articulating Policies for Open Repository Archiving. Presentation at the Public Knowledge Project Conference, Montreal, Canada.

March 10, 2020

Experimental Session: XML Publishing Workflows: Tools, Practices, and the Future

Day: Tuesday, May 5, 10:15 AM to 11:15 AM
Room: TBD

Presenter: James MacGregor, Public Knowledge Project (PKP)

Description: Publishers, hosting institutions and upstream services are increasingly investing in XML as part of the scholarly publishing process, and new tools are being developed to reduce both the cost and complexity of publishing in XML. Public Knowledge Project (PKP) has been incredibly active in this space, and is working with other leading community members to establish the best standards and tools for editors, authors and readers. We are very happy to now be able to present the tools available today, and present our plans for the future.

Included in this experimental session will be a demonstration of our Texture JATS editor integration in OJS; a demo of some of the JATS publishing and display tools we have been working on; and an update on our work in the Word->XML conversion space (focusing on Grobid and meTypeset in particular). We will also discuss our current development roadmap, including a review of the gaps in the workflow we have already identified, and then invite discussion on any aspect of this publishing workflow and associated set of tools. Finally, we will provide a test environment for session participants to use at their leisure throughout the rest of the conference, and will be available for follow-up questions.

March 10, 2020

Panel: Creativity at the Forefront: User-oriented and Shared Infrastructure Services

Day: Monday, May 4,  2:45 PM to 3:45 PM
Room: TBD

That’s a pretty big job, eh? Supporting Open Infrastructure in Canada—Lessons from Coalition Publica

Presenters: Jessica Clark, Coalition Publica/Érudit; James MacGregor, Public Knowledge Project (PKP)

Description: North of the 49th parallel, an ambitious national project is afoot to build open infrastructure for digital scholarly publishing and research. Known as Coalition Publica (www.coalition-publi.ca), this project is spearheaded by partners Érudit and the Public Knowledge Project (PKP), two long-established Canadian leaders in scholarly communication.

March 10, 2020

Poster Talks & Session

Day: Tuesday, May 5, 1:30 PM to 2:45 PM
Room: TBD

Library Publishing Workflows Preliminary Findings

Presenter: Brandon Locke, Educopia Institute

Description: Library Publishing Workflows (LPW) is a two-year, IMLS-funded project to investigate, compare, and model diverse scholarly journal publishing workflows. Educopia Institute and the Library Publishing Coalition are working with 12 partner libraries to create documentation and models of workflows employed by journal publishing programs, with the goal of increasing the capacity of libraries to publish open access, peer-reviewed scholarly journals.

This poster will present preliminary findings from the first round of interviews for the LPW project. LPW staff conducted are conducting interviews with library publishers from November 2019 through March 2020, focusing on the skills, services, and infrastructure used by libraries—including the actions they perform in house or outsource, the personnel involved in the process, and the tools and platforms used. We will be able to share common pain points and frustrations, and point to trends and areas of divergence amongst the participants. We also hope this poster can be a space for conversation amongst Forum attendees, to discuss similar frustrations and pain points in their own processes.

Driving more Green OA: The Advancing Hyku project

Presenters: Brian Hole, Ubiquity Press; Ellen Ramsey, University of Virginia

Description: Advancing Hyku is a collaborative project running from 2019-2021 to support the growth of green open access through institutional repositories, by introducing significant structural improvements and new features to the Samvera Community’s Hyku platform. The project partners are University of Virginia Library, Ubiquity Press and the British Library, with funding from Arcadia, a charitable fund of philanthropists Lisbet Rausing and Peter Baldwin. This poster will outline the project and present the outputs of the project to date.

Repository Flexibility and Responsiveness with Hyku for Consortia

Presenters: Gretchen Gueguen, PALCI; Amanda Hurford, PALNI

Description: Partnering consortia, PALNI (the Private Academic Library Network of Indiana) and PALCI (the Pennsylvania Academic Library Consortium) are collaborating on a new initiative to produce an affordable, open-source, collaborative institutional repository (IR) solution based on the Hyku software. By creating a shared platform, the two consortia hope to create a flexible and responsive repository service—one they can manage collaboratively in order to respond to both longstanding and emerging IR needs presented by their constituents.

Consortia offering a low cost IR platform option to their partner libraries open doors for smaller institutions and those with shrinking budgets and staff.  This project intends to better enable consortially supported libraries to participate in library publishing of open educational resources (OER), electronic theses and dissertations (ETD), and present the potential for institutions to further grow their own tailored local publishing programs.

Accessibility beyond web standards for improving User Experience

Presenter: Israel Cefrin

Description: A fully open access journal intends to be used by humans. Due to the uniqueness of each person, we may find different accessibility issues that even W3C standards can’t cover yet. Hence, only the use of web standards may not ensure a fully accessible online interface.

For that reason, PKP has started in 2019 an Accessibility project aiming to turn its Default Theme accessible and also compliant with the Accessibility for Ontarians with Disabilities Act (AODA) best practices. This project also includes concerns from Section 508, but the most important: we are testing with real people with real disabilities.

Mapping Libraries and Open Access Publishing in the Liberal Arts at Amherst College

Presenters: Hannah Brooks-Motl, Amherst College Press and Lever Press; Este Pope, Amherst College

Description: The Amherst College Library makes significant contributions to the open access publishing landscape. This poster will provide an overview of the staffing and institutional resources involved in supporting two open access presses housed at Amherst College Library: Amherst College Press, the only open access press located in a liberal arts college, and Lever Press, an innovative open access press funded through a consortium of liberal arts college libraries, of which Amherst College is a founding member. The director and assistant acquisitions editor of both Lever and Amherst College Press are based in the library and work closely with various library departments and staff members on a range of projects and initiatives. By mapping the links, collaborations, and reciprocities between press and library activities within the larger ecology of a liberal arts campus, this poster will highlight opportunities and challenges to Amherst’s model and generate conversations about how liberal arts college libraries can engage in academic publishing and open access efforts.

Flexible Files: Creating Accessible Web Publications from PDF Documents

Presenter: Matthew Hunter, Florida State University

Description: Despite the availability of flexible file formats for digital publishing, many journals prefer the PDF as their go-to output format. XML and HTML versions of journal articles can be created from PDF documents to publish multimedia content, and these markup languages offer greater opportunities for web accessibility. While some vendors offer file conversion services, library publishers may not have the funds to outsource this service. There are alternative options for publishers who wish to convert PDF documents into other formats in-house using various open source and proprietary software. This poster describes a potential workflow used by Florida State University Libraries to transform PDFs into workable HTML and XML files.

Enriching Digitized Books with Supplemental Materials

Presenter: Joseph Muller, University of Michigan

Description: Michigan Publishing in the University of Michigan Library is currently digitizing one hundred books that were published over the last sixty years by three of the university’s Asian studies centers, with funding from the NEH and the Mellon Foundation. In addition to creating open EPUB3 and PDF editions of the books, we are working to enhance up to twenty titles with supplemental materials, potentially including audio clips, videos, transcripts, or other data that emerge from the archive. The destination platform, Fulcrum, is designed for such enriched monographs, but preparing content for Fulcrum often requires custom workflows and data curation procedures. In this poster, I will provide an overview of the ongoing process of multimedia enrichment, including identifying materials through campus and disciplinary networks, curating metadata and content, fitting the work into existing flows and groups, and managing copyright issues.

Learning outcomes

Attendees will be able to compare their own project outcomes and ideas to our experience and our institutional context. Adding multimedia content to digitized books is a complex process, and opportunities are dependent on situational factors such as the nature of the books and their disciplines, availability of additional materials, time available, technical systems and expertise, and the copyright status of the material. I hope that in listening to our process, attendees will reflect on or formulate plans for their own multimedia humanities publishing projects. 

March 10, 2020

Full Session: Helping a journal apply to PMC when you’ve never done it before: Case study and indexing best practices discussion

Day: Monday, May 4, 1:30 PM to 2:30 PM
Room: TBD

Presenter: Brian Cody, Scholastica

Description: In this interactive session, Scholastica Co-Founder and CEO Brian Cody will share actionable insights on how to help a journal navigate the technical aspects of the PubMed Central (PMC) application process. Brian will present a case study on how Scholastica worked with the editors of a campus-based medical journal to learn the requirements for inclusion in PMC, implement the necessary technical criteria, and process their application. Speaking from the vendor perspective, he will overview how to break out the editorial and technical aspects of journal indexing, and how to work with your publishing vendor(s), or your internal publishing technology team, to ensure that your journals are able to fulfill the requirements for PMC and other major discovery services, such as the Directory of Open Access Journals (DOAJ). He’ll also delve into indexing metadata best practices, including registering Digital Object Identifiers (DOIs) for all articles. After the presentation, the session will open up into a collaborative discussion around top indexes for STEM journals, indexing dos and don’ts, and questions from the audience. Attendees will also receive a worksheet that they can use to help guide journal indexing applications.

November 19, 2019

2022 Library Publishing Forum Sponsorship Opportunities

Sponsors of the Library Publishing Forum demonstrate their commitment to the community of library publishers, including their many affiliates and partners. By becoming a sponsor, you will reach a highly influential, international audience of potential new partners and clients. 

The 2022 Library Publishing Forum will consist of two events: a virtual event held May 18–19 and an in-person conference in Pittsburgh on May 25–26. Sponsors receive one set of benefits that spans both events.

Sponsorship dollars help to fund the costs associated with hosting the conference. This year we are pleased to offer four sponsorship levels. See below for the full descriptions. Benefits apply to both the virtual and the in-person events except as noted.

To participate: Email contact@librarypublishing.org to get started.

Forum Supporter

Amount: $500 and above
Benefits:

• A logo/link on the Forum website and acknowledgement as a Forum Supporter
• A logo/link on the Forum’s Sched.com site and acknowledgement as a Forum Supporter
• Slide featuring logo and short blurb (see example) to be included in a slideshow that will rotate on presentation screen in Zoom room before the keynotes and presentations (virtual event)
• Acknowledgement of sponsorship via the LPC Twitter account in the weeks leading up to the Forum (includes creation of a graphic with logo and blurb; tagging of appropriate Twitter handles)
• Option to submit a 1-page PDF for inclusion in program PDF (send to contact@librarypublishing.org by April 29)
• One complimentary registration to both Forum events

Forum Sponsor

Amount: $1,000 and above
Benefits:

• All $500 benefits
• In person event: Exhibit space (a limited number of tables will be available, allocated in order of request)

Coffee Break Sponsor

Amount: $3,000 and above
Limit: 4
Benefits:

• All $1,000 benefits
• Two complimentary registrations to both Forum events
• Acknowledgment as the sponsor of one of the four coffee breaks during the in-person Forum

Reception Sponsor

Amount: $5,000
Limit: 1
Benefits:

• All $1,000 benefits
• Two complimentary registrations to both Forum events
• Acknowledgment as the sponsor of the in-person Forum reception

September 10, 2019

Registration, Venue & Travel Information 2019

Registration

Registration for the 2019 Library Publishing Forum (May 9-10) is now closed. 

Registration rates

• Standard: US$300
• LPC member (limit two per member institution): US$200
• Students (limited quantity available): US$50
• Low- and middle-income countries (limited quantity available): US$50

Meals included: Registration includes breakfast, lunch, and morning and afternoon coffee/snack breaks on the 9th and the 10th, as well as a reception (heavy hors d’oeuvres) on the evening of the 9th. Registration for affiliated events (including the OER publishing preconference) is separate. See each event page for registration instructions.

Registration Page

Cancellation & refund policies

• Registrations cancelled more than 60 days before the event will be refunded 80% of the registration fees.
• Registrations cancelled less than 60 but more than 30 days before the event will be refunded 50% of the registration fees.
• Registrations cancelled less than 30 days before the event will not be eligible for a refund.
• No-shows will not be refunded conference fees.

Registration for affiliated events

Registration for affiliated events (including the May 8th preconference Opening the Classroom: Publishing Open Educational Resources) is separate. Registration instructions are included on each affiliated event page.

Host

The 2018 Forum is hosted by Simon Fraser University.

Venue

SFU Harbour Centre Campus
515 W Hastings St.
Vancouver, BC V6B 5K3
Canada

Travel

When arranging your travel, please refer to the schedule at-a-glance on the Program page.

Flying

The main airport serving Vancouver is Vancouver International Airport (YVR). (If you are planning a departure from YVR, please be aware that passengers flying to the U.S. go through US Customs and Border Control before departure, and this only operational between 4 AM and 8:30 PM.)

If your time is more flexible than your budget, you may wish to consider flying in to Seattle (SEA) or Bellingham (BLI) airports. Flights to these locations are often significantly cheaper than flights to YVR, and regular bus lines connect to Vancouver. The bus trip from Seattle to Vancouver is about 4-5 hours, depending on traffic and border crossing time. Some discount airlines also fly to Abbotsford International Airport (one hour east of Vancouver), but there is no public transportation to Vancouver (car rentals are available).

Directions to Harbour Centre

Driving from Vancouver International Airport (YVR): From the airport, proceed north along the Arthur Laing Bridge to Granville Street. Head north on Granville Street into downtown Vancouver. After crossing the Granville Street Bridge, take the Seymour Street exit and continue north on Seymour until Hastings. Harbour Centre is located on Hastings Street, between Seymour and Richards.

Parking

Limited public parking is available in the Harbour Centre Underground Parkade, 7 days a week from 5:30 a.m. to midnight.

A 600 stall multilevel parkade is located half a block east of Harbour Centre at 450 Cordova Street. The parakade is open Monday to Saturday, 6:00 a.m. to midnight and is closed on Sundays and holidays. Entrance is on Cordova Street.

Further details about parking at Harbour Centre can be found on the SFU Harbour Centre website.

Budget Parking

Diamond Parking (entrance on the west side of Seymour Street, just north of Pender) has a $10/day + tax early bird rate. Note: you must arrive before 9am to secure the early bird discount – and the lot is usually full by 10am!

Public Transit

Major public transit lines–the SeaBus, SkyTrain and WestCoast Express–terminate at Waterfront Station, located in the historic CP Rail Station on Cordova Street, opposite Simon Fraser University at Harbour Centre. Transit schedules can be found at www.translink.ca.  Harbour Centre is also within easy walking distance of all street buses with a terminus in downtown Vancouver. Not sure what bus or train to catch? Use the Translink Trip Planner or the very handy Transit real-time app. Fare for travel within the City of Vancouver is $2.75.

Accommodations

When arranging your accommodations, please refer to the schedule at-a-glance on the Program page. Hotels in Vancouver book up quickly, so please make your travel arrangements as early as possible.

Conference Hotel

We have a very small block of rooms (50) reserved at the Delta Hotels Vancouver Downtown Suites, across the street from Harbour Centre. The conference rate (CA$289 , approximately $218 USD), is available for the nights of May 6th through May 10th, and must be booked by April 9, 2019. We do expect the block to fill up much sooner than that, however, so if you are interested in staying at the Delta at the negotiated rate, please book your room as soon as possible. When the block fills, hotel staff may add additional rooms if they are available, but we can’t guarantee it.

Reserve a room at the Delta

Other Hotels

Priced low to high:

Affordability

Vancouver has a reputation for being expensive, and it will be further to travel for some Forum attendees than previous years, but you may be surprised by how affordable it is once you’re there – especially for attendees from the United States. The US dollar is valued significantly higher than the Canadian dollar (as of November 2018), so hotels and other services are likely to be cheaper than they appear at first glance for U.S. attendees. Make sure to pay attention to which currency prices are listed in.

There are a number of suggestions for affordable travel and lodging on this page. The Program Committee has also provided a message board Google Doc for attendees who are interested in finding someone to share a room.

Local Information

The local arrangements team has put together an excellent guide to visiting the Vancouver area. Check it out!

Accessibility

The Library Publishing Coalition is committed to providing an inclusive environment at the Library Publishing Forum, and we will do our best to accommodate requests for special assistance. Detailed information is available on the Accessibility F.A.Q.s page.