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July 14, 2020

2020 Library Publishing Forum Round-up

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It’s now been two months since the 2020 Virtual Library Publishing Forum. We’ve been busy gathering many of the videos, slides, notes, etc., from the Forum, which you’ll find linked from the 2020 Forum page on our website. Though not all sessions are online, an unprecedented number are, so this is a great time to revisit or investigate a session you weren’t able to attend.

When we transitioned the 2020 Forum to a virtual format, we gave those who were not able to present during the Forum the opportunity to convert their session material and present via a posting on the LPC blog. If you haven’t already, check out this array of new Forum material—impressive and varied in both content and format! 

Fellows Forum
Talea Anderson, A.J. Boston

Make the Open Access Directory Better for All: A Library Publishers Edit-a-thon
Julie Goldman, Sally Gore, Lisa Palmer, and Regina Raboin

“OK Publisher”: Undergraduate Internships as a Model for Sustainable Publication
Jonathan Grunert, Nicole Callahan

Leveraging Library Expertise for Student Journal Success: A project to increase the impact and value of student journals
Stephanie Savage, Gavin Hayes

Institutional Repository Collaboration: Providing Flexibility and Responsiveness with Hyku
Gretchen Gueguen, Amanda Hurford

Peer-to-Peer Blended Learning: A Model for Training Undergraduate Journal Editors
Calvin Chan, Christopher Chan, Shelby Haber, Portia Rayner, Keanna Wallace, Nadiya Zuk

Leveraging a Library Journal for Grounding and Growing a Library Press Journal Program
Tracy MacKay-Ratliff, Perry Collins, Chelsea Johnston, and Laurie Taylor

Accessibility beyond web standards for improving User Experience
Israel Cefrin

So you’ve been rejected from MedEdPORTAL: Demystifying Open Access to Medical Educators
Hannah J. Craven and Rachel J. Hinrichs

Our thanks again to all presenters and to all who were able to attend the 2020 Forum. We hope to see many of you next year in Pittsburgh!


March 11, 2020

Full Session: Making Digital Monographs: Rethinking Relationships and Collaborative Models

Day: Wednesday, May 6, 11:30 AM to 12:30 PM
Room: TBD

Presenters: Allison Levy, Brown University; Sarah McKee, Emory University; Sara Sikes, University of Connecticut

Description: Over the past decade, the scholarly community has created a remarkable, and often overwhelming, array of digital tools, publishing platforms, and models for open access funding and distribution. Humanities and social sciences scholars are increasingly eager to take advantage of these developments to explore new digital expressions, and potentially new audiences, for their monographs. But the production of digital monographs presents a unique challenge, as workflows, peer review standards, and even basic vocabulary are just beginning to evolve. Moreover, authors often require new kinds of support from their home institutions, particularly through libraries and digital scholarship centers, to realize their project visions. This session brings together authors and digital scholarship professionals to share their stories of collaboration in publishing digital monographs of all stripes—from enhanced open access editions of conventional print books to born-digital interactive scholarly works. How did these works come into being? Why were the authors committed to digital publication? What support did their home institutions provide? When and how did publishers enter the picture? What challenges emerged during the editorial and production processes, and how were they resolved? How can we encourage a shared vocabulary for these digital publications among the wider scholarly communications community? The session focuses less on demonstrating the case studies themselves and more on the ways in which various stakeholders collaborated to fully realize the project/author’s vision. Audience members will be invited to share their own stories, including challenges and questions arising with their own digital publications or works in progress.


LPC Forum 2020
March 10, 2020

Panel: The Learning Curve: Scholarly Communication and Student Journals

Day: Tuesday, May 5, 11:30 AM to 12:30 PM
Room: TBD

Leveraging Library Expertise for Student Journal Success: A project to increase the impact and value of UBC undergraduate student journals

Presenters: Stephanie Savage, University of British Columbia; Gavin Hayes, University of British Columbia

Description: At the University of British Columbia undergraduate research is a growing area of interest both for students and the institution. While UBC is actively supporting increased opportunities for undergraduate research, this interest has yet to extend to student publications. Despite the value of undergraduate journals and the central role they can play in the research process, there is little formalized support available to them and most rely on varying levels of financial and mentoring support from their affiliated departments. This presentation will outline a small grant-funded project to provide services and support for undergraduate student journals on campus as one initiative to engage undergraduates in the research process.

To begin we will summarize the four main objectives that we entered into the project with:

  1. To conduct an environmental scan of the student journal landscape
  2. To manage and grow a community of practice for student journal editorial staff
  3. To provide targeted professional development opportunities for student journal staff
  4. To encourage journals to adopt practices and policies that will enhance sustainability in the face of high turnover rates among journal staff

We will then outline how we operationalized each of these objectives throughout the course of the project. Specifically, we will speak to the identification and outreach strategies we employed when contacting journals and will share the results of the data we collected, including the results of a survey we distributed to student journal editors asking them to share their workflows and potential areas for professional development opportunities. Additionally we will point participants to the resources we have created for the student journals and our plans to facilitate better communication and knowledge sharing among them.

We will also speak to some of the challenges of doing this work, including the difficulty of engaging students, who are often busy and hard to schedule in-person events with, and the impact of high turnover on a sustained outreach campaign.


LPC Forum 2020
March 10, 2020

Full Session: Ask the Editors: Expanded Uses for Faculty Needs Assessments

Day: Tuesday, May 5, 11:30 AM to 12:30 PM
Room: TBD

Presenters: Matthew Hunter, Florida State University; Laura Miller, Florida State University; Camille Thomas, Florida State University; Devin Soper, Florida State University

Description: The first portion of this presentation will share initial findings from a survey of faculty members engaged in editorial tasks (n = 44), conducted at the Florida State University Libraries in the Spring semester of 2018, and discuss how FSU Libraries utilized the survey to accomplish growth in our own library services. The research questions we sought to answer included the perceived values of commercial publishing services and publishing platform functionality as well as faculty perceptions of library-based open access publishing initiatives. In addition to providing data that informed the development of our services, the survey also served as a valuable marketing device to promote existing services and begin building relationships with supportive faculty members.

This presentation will describe the survey itself, including the research design, methodology, and results, and will also report on the initiatives that followed the survey. For example, our team used the results to inform the development of a library publishing strategic plan, a series of forums for faculty editors, and a number of publishing projects, including two open textbooks and two new journal publications. In order to make the session as engaging as possible for attendees, an interactive component will be provided to help participants get started on their own research design, including identification of key research questions and methodological considerations. They will also create a strategy to use the survey as a marketing tool at their own institution.


LPC Forum 2020
March 10, 2020

Full Session: The Brave New World of Open Text Adaptation: Scholarly Issues and Beyond

Day: Tuesday, May 5, 10:15 AM to 11:15 AM
Room: TBD

Presenters: Anita Walz, Virginia Tech; Mark Konecny, University of Cincinnati

Description: As more open texts become available, educators have become more interested in modifying and enhancing existing works. Modifications are often aimed at creating specific classroom experiences and enhancing student participation. Modifications can also capture critical reflections in context of scholarly discourse. As institutions begin to support adaptation of open texts, a number of challenges arise: authors concerned for originality of their contributions often choose CC BY-NC-ND, which precludes future adaptation. And some formerly open publishers have requested removal of publisher and author identifiers from CC-licensed works, causing difficulties in attribution and citation.

How do we begin to address open license concerns and retain the advantages of text adaptation and reuse? How do we evaluate a work’s authority and contribution without knowing who wrote which text? What issues does this raise for promotion and tenure? Do we need to implement new ways for open, adapted texts to be evaluated and cited?

And, as a result, the following concerns for operations arise. Can we flag authorial contributions in the metadata? Are there platforms or technologies which could make iterative texts comparable and referential? In this presentation, we will address five specific areas of concern that we, as a community, should engage:

  1. Are adapted works problematic? A discussion of authority, reliability, and the classroom.
  2. Peer review and reliability in an iterative work. Can open peer review add authority to the adapted work?
  3. Evaluating an author’s contribution to a work for promotion and tenure. How can we make individual contributions more transparent?
  4. Metadata, file types, and online platforms. Creation of community standards (or a standard) to allow faculty to feel more secure in adapting, remix, and reuse.
  5. Funding adapted works to ensure currency and continued use? How to use peer review and post production review to support contributions.


LPC Forum 2020
March 10, 2020

Workshop: One Size Does Not Fit All: Crowdsource Knowledge about Digital Publishing Workflows, Tools and Decisions

Day: Monday, May 4, 10:30 AM to 12:30 PM
Room: TBD

Presenters: Anita Walz, Virginia Tech; Corinne Guimont, Virginia Tech; Karen Bjork, Portland State University

Description: We’ve been experimenting with open textbook creation and production tools and workflows over the past five years. We notice a large number of variables which prompt our decision making around tools, including:

  1. Level of production support (DIY versus Boutique)
  2. Amount of interior design desired (for pedagogical purposes)
  3. Peer review process (open versus blind)
  4. Desire for easily adaptable content
  5. Author(s) technical fluency
  6. Copyediting methods
  7. Availability of trained staff or vendor services
  8. Budget

We will start this session by sharing example projects that demonstrate what we have learned about building workflows and using Pressbooks, Scribe, LaTeX, MSWord, and Google Docs.

We will then spend significant structured time eliciting and crowdsourcing participant knowledge regarding workflows and tools relevant to open monographs, digital publishing, and open textbooks. We hope to create and share a crowdsourced manual and invite contributions from participants who have identified additional decision criteria and/or have built various tools into their workflows, including but not limited to Manifold, Editoria, PubPub, Overleaf, Quire, RBookdown, Darwin Information Typing Architecture (DITA).

Because we are crowdsourcing input, this session is more appropriate for people who have been publishing and/or experimenting with different workflows.


LPC Forum 2020
March 10, 2020

Panel: The Practical Muse: Budgets, Roles, and Future Strategies

Day: Monday, May 4, 2:45 PM to 3:45 PM
Room: TBD

What is the Future of APCs? The Case at Dartmouth

Presenter: Shawn Martin, Dartmouth Library

Description: Many libraries, including Dartmouth, encourage open access by helping faculty pay for their article processing charges (APCs). The Dartmouth program started around 2011, and regulations (eg. no hybrid journals), the demand for APC funding has increased significantly over the past eight years, and we, like many institutions, have struggled with sustaining funding and finding the best way for libraries to encourage open access publishing in the future.

Over the past few months, I have analyzed the trends of Dartmouth’s APC fund. Most of the fund’s use is from STEM disciplines (especially the School of Medicine). APC charges have remained relatively stable over time. Somewhat surprisingly, the journals for which faculty request APC funds represent a wide variety of open access journals, not just large publishers such as Elsevier or Wiley. Finally, faculty, especially non-tenured and junior faculty, tend to request APC funds multiple times.

As we at the Dartmouth Library thinks about the future of the APC fund, we are faced with a complicated choice. The APC fund is a popular program with faculty, so decreasing the number of funded requests would not be well received. As more publishers utilize APCs, the library cannot simply increase funding indefinitely. What is the best way to encourage open access publishing? Should we focus funding on graduate


LPC Forum 2020
March 10, 2020

Full Session: How Instructional Design & OER Can Redefine What’s Possible for Library Publishing

Day: Wednesday, May 6, 11:30 AM to 12:30 PM
Room: TBD

Presenters: Hugh McGuire, Pressbooks; Jessica Egan, The American Women’s College at Bay Path University; Tim Clarke, Muhlenberg College

Description: Open licenses and emerging technology are enabling a revolution in instructional design and educational publishing. Traditional approaches to both publishing and instructional design often relied on the static, linear format of the printed book. Now that it’s possible to create and distribute learning materials digitally under open licenses, there is both an opportunity and a mandate to apply apply the findings of learning science to improve both teaching & learning materials and the learning experience of the learners served by institutions of higher education.

By offering no-cost digital and low-cost print alternatives to expensive proprietary content, open, collaborative content creation platforms (like Pressbooks) make it easier for librarians, instructors, and learners to collaborate in low-risk experiments in teaching and learning, including faculty/student co-authorship of learning materials, enriched digital-first textbook publishing practices, modular open content adaptation, and more.

There’s no better way to lead than by example; in this panel, two experienced instructional designers working on OER development and open pedagogy projects will join the founder of a popular open content creation platform to showcase successful projects at their institutions that are being put to use in real classrooms today. The intention of this showcase is to share lessons learned and proven development workflows, foster a greater exchange between the professional domains of library publishing and instructional design, and provide generative models and opportunities for collaboration among institutions interested in building new resources or adapting existing material better suited to meet the needs of learners.


LPC Forum 2020
March 10, 2020

Experimental Session: Editorial Control in Library Publishing: Who Does What and Why?

Day: Wednesday, May 6, 1:30 PM to 2:30 PM
Room: TBD

Discussion Leader: Robert Browder

Description: Let’s talk about editorial control and productive capacity in library publishing environments. Here are several observations to prime the conversation.

  1. Editorial control can be seen as a continuum. Authors or project owners exist at one end of the continuum and publishers exist at the other.
  2. Who holds editorial control determines how the productive capacity of library publishing departments is spent.
  3. The less editorial control publishing departments have, the more of their productive capacity is spent in supporting the authors and project owners who do have editorial control. Authors and project owners have more freedom to make choices about editorial and production processes.
  4. In the context of a publishing department that does not have editorial control, productive capacity is initiated through budget and staffing, but determined by the authors and project owners the department chooses to support. The productive capacity of such departments is subject to the skills and experience that project owners bring with them to collaborations. Thus, partners must be chosen carefully.
  5. The more editorial control publishing departments have, the more they are able to standardize their production processes, thereby creating the ability to publish higher volumes of scholarship.
  6. In the context of a publishing department that does have editorial control, productive capacity is initiated through budget and staffing, but maintained through carefully chosen workflows and a commitment to strictly adhere to those workflows.
  7. When publishers hold editorial control and enforce a systematic process, opportunities for creativity and experimentation in the publication process are diminished for authors/project owners while the ability to publish higher volumes of scholarship is increased.


LPC Forum 2020
March 10, 2020

Plenary: Career Development Lab: Professional Development and Transferable Skills in Library Publishing

Day: Tuesday, May 5, 8:45 AM to 9:45 AM
Room: TBD

Moderator: John W. Warren, George Washington University

Panelists: Kyle Gipson, Assistant Acquisitions Editor, Johns Hopkins University Press; Gita Manaktala, Editorial Director, The MIT Press; Hanni Nabahe, Resident Librarian, Scholarly Resources and Content Strategy, University of Virginia Library; Elizabeth Scarpelli, Director, University of Cincinnati Press & CLIPS; Laurie N. Taylor, Senior Director for Library Technology and Digital Strategies, University of Florida; Editor-in-Chief, LibraryPress@UF

Description: The Career Development Lab provides discussion, strategies to employ, and possible answers to the following questions: What are the key skills needed for successful careers in library and university press publishing in the next ten years? Has scholarly and academic publishing shifted from a ‘trade’—an apprenticeship, learned mostly on the job—to a ‘profession’—learning and applying a body of relevant skills and best-practices? What is the value of a master’s degree in publishing master’s in library and information science, MBA, or other graduate degree? How can we be inclusive of diverse voices and perspectives, so that they integrated seamlessly into the fabric of library and academic publishing, and what can individuals in the profession do to welcome new voices? We will engage audience participants in some of these questions in an interactive format, and will actively seek input and comments from participants. This event welcomes early career professionals as well as those further along in their publishing career.

 


LPC Forum 2020
March 10, 2020

Full Session: Sharing, Learning, and Supporting Across Institutions: Experiences from the Pilot Year of the LPC Mentorship Program

Day: Monday, May 4, 4:15 PM to 5:15 PM
Room: TBD

Presenters: Chelsea Johnston (University of Florida), Sarah Wipperman (Villanova University), Ian Harmon (West Virginia University), Jody Bailey (Emory University), and Ally Laird (Pennsylvania State University)

Description: While mentoring is common within librarianship, the structure of mentoring programs varies widely. Mentor/mentee relationships may be casual or formal; participants may or may not belong to the same institution or follow similar career paths; the goal may be career-focused or may be to foster a sense of support and belonging. Whatever the structure of a mentoring program, establishing and communicating grounded expectations determine the success of the relationship.

In 2019, the Professional Development Committee of the Library Publishing Coalition launched its pilot Mentorship Program. The Program aims to orient mentees to the LPC and enrich mentors’ experiences with the LPC, building relationships between the two, and to further the development of library publishing through a professional, semi-structured mentorship program. Mentors and mentees were paired up in late February 2019 and provided with suggestions and guidelines on meeting throughout the year.

In this presentation, two pairs of mentors/mentees from the LPC Mentorship Program will discuss shared and separate experiences with establishing a trusted and productive mentoring relationship. We will also recommend strategies for successful mentoring, such as discussing preferred outcomes/goals and being upfront about limitations. There will be ample time for audience questions, and other LPC mentor/mentee pairs are encouraged to attend and share their experiences during this time. Through our session, we hope to host an open conversation that encourages attendees to examine their connections to mentoring, growing a stronger practice within the LPC community.

Learning Outcomes

Through this session, attendees will:

  • Learn more about the LPC Mentorship Program
  • Discover strategies for establishing a successful mentoring relationship
  • Engage in a discussion about mentorship and share experiences


LPC Forum 2020
March 10, 2020

Experimental Session: Decoding the Directory: Library Publishing Directory Focus Group Session

Day: Wednesday, May 6, 10:15 AM to 11:15 AM
Room: TBD

Presenters: Jessica Kirschner, Virginia Commonwealth University; Robert Browder, Virginia Tech; Ellen Dubinsky, University of Arizona; Janet Swatscheno, University of Illinois at Chicago’ Amanda Wentworth, SUNY Geneseo

Description: The Library Publishing Directory provides an overview of the activities, technologies, organizational structure, partnerships, and priorities of library publishers worldwide. In the seven years since the first Directory was released, the library publishing landscape has evolved, with changes to the types of publications produced, services provided, platforms used, and more. In preparing for the most recent edition, the LPC decided to revisit the directory’s data model, asking whether the data we collect reflects the current state of the field and meets the purposes originally outlined for the Directory: introduce readers to library publishing, facilitate collaboration between publishers and other publishing entities, and enable benchmarking. To this end, the LPC formed a task force in the Spring of 2019 to evaluate the current data model and the survey used to collect such information. Led by the LPC Directory Committee, this session aims to continue the work of this task force, turning directly to LPC members for feedback on the directory’s data model and survey. After briefly reviewing the recent changes made to the 2020 Directory as a result of the task force’s work, this interactive session will ask attendees (the focus group) to share thoughts on additional considerations for future Directories, including:

  • How to best capture the evolving relationship between university presses and library publishing programs
  • How to best capture the full breadth of what we publish, such as emerging publication types and legacy journals
  • Identifying a subset of Directory questions that are more broadly applicable than the current in-depth survey
  • General feedback on any gaps in data collection or responses to the directory’s purpose.

Feedback from participants will help shape the data model and survey process moving forward.


LPC Forum 2020
March 10, 2020

Full Session: Creative Staffing Solutions for Library Publishing: Layout, Graphic Design, Copyediting, Project Management, and More

Day: Tuesday, May 5, 10:15 AM to 11:15 AM
Room: TBD

Presenters: Marianne Reed, University of Kansas; Johanna Meetz, The Ohio State University (formerly Pacific University); Chelsea Johnston, University of Florida

Description: Like many areas of librarianship, the library publishing community is increasingly challenged to do more with less. As library publishers, we aim to offer traditional publishing services such as consultation about the publishing lifecycle, hosting of content and its long-term preservation, along with more uncommon services such as copyediting, layout, graphic design, and project management. Library publishing programs also face new demands for support for digital scholarship and digital humanities programs.  In this panel, three institutions will discuss staffing solutions for their publishing programs. These programs range from new to established; support ranges from one librarian to a department with several staff positions. Representatives from the University of Kansas, Pacific University, and the University of Florida will share strategies, lessons learned, and planned next steps for future initiatives.


LPC Forum 2020
March 10, 2020

Panel: Customizing Technology to Meet Editorial and Production Challenges

Day: Wednesday, May 6, 2:45 PM to 3: 45 PM
Room: TBD

Serving the Niche: Choosing Monograph Production Workflows to Suit Library Publishing Needs

Presenters: Lauren Stachew, Michigan Publishing, University of Michigan; Patrick Goussy, Michigan Publishing, University of Michigan

Description: Michigan Publishing Services, a division of Michigan Publishing within the University of Michigan Library, provides publishing services to the University of Michigan community, including faculty, faculty emeriti, students, and others campus-wide. After an approval process, when a monograph is accepted and moved into production, how do we determine the best workflow for the book—and author’s—needs?

Serving the Niche: Choosing Monograph Production Workflows to Suit Library Publishing Needs will outline various production workflows utilizing different resources and expertise: external production vendors, internal tools and partnerships, and collaborative publishing platforms, using example monographs from our open access Maize Books imprint. In examining our workflows, we will discuss determining a book’s complexity, associated production costs, and managing expectations and timelines.

We hope that this presentation will encourage other library publishers to consider operating their own service-based monograph publishing division. For libraries who already publish monographs, we hope that sharing our production workflows will be helpful in determining and/or streamlining their own workflows going forward.

Migrating Journals: Working with Editors

Presenter: Johanna Meetz, Pacific University

Description: In 2019 Pacific University migrated all journals published via Digital commons to Ubiquity Press’ journal publishing platform. This presentation will discuss that process, with a focus on working with faculty editors who are both located locally as well as across the country. It will focus on:

  • Communicating with stakeholders about the migration, including journal editors (timing, testing the new platforms, and deciding when to go live)
  • Training editors to use a new platform (this was a challenge because I never use the same features of the site as the editors do)
  • Working with editors on site designs (some editors were very particular with the design, others were less invested and both present unique challenges)
  • Working through growing pains (general dissatisfaction with platform idiosyncrasies)

In addition to these issues, I will also briefly discuss some of the more technical/logistical obstacles, like:

  • How we chose to handle articles that were still in review in the old platform after the new platform went live
  • How we chose to handle training for an editor who came on board as we were transitioning to the new platform
  • Making changes to article templates (including cover sheets) to reflect new information (titles, websites, etc) of journals


LPC Forum 2020
March 10, 2020

Experimental Session: Help Me Plan a Publishing Program: A Collaborative Discussion on Developing or Expanding Library Publishing Services

Day: Wednesday, May 6, 3:15 PM to 5:15 PM
Room: TBD

Presenter: Emily Stenberg, Washington University in St. Louis

Description: Are you developing or expanding a library publishing program? Do you attend presentations and leave with great ideas you’re not sure how to implement at your institution? How do you take practical steps while incorporating larger philosophical goals? This will be a chance for participants to brainstorm together and participate in discussion groups to address how to move forward with program development. The session will focus on 2-3 discussion topics, voted on by participants. Depending on the size of the group, there may be smaller breakout sessions. Takeaways will include a version of the 3-3-3 Action Plan for participants to work from after the conference.


LPC Forum 2020
March 10, 2020

Panel: Discovering Best Practices Through Research and Assessment

Day: Wednesday, May 6, 10:30 AM to 11:30 AM
Room: TBD

How are we doing? Annual survey of University of Florida journal publishing program serves to educate and assess DEI practices

Presenters: Suzanne Cady Stapleton, University of Florida; Chelsea Johnston, University of Florida

Description: Diversity, equity, and inclusion (DEI) is a strategic direction of importance to the University of Florida George A. Smathers Libraries, throughout library services and activities. In 2019, the journal publishing team at the UF Libraries retooled its annual survey of publishing partners to explore the current status and understanding of DEI in scholarly publishing. The survey instrument served not only to assess current practice, but also to inform and educate responders on DEI practices. In the survey, DEI was broadly defined to include composition of contributors (authors, reviewers, editors) as well as content and format of published material. Questions in the survey included multiple choice, ranking, and open-ended responses for current and anticipated practices. A selection of questions were repeated from the 2018 survey to review trends over time. Results from both years indicate satisfaction with the ability to find the journal online (discoverability), journal usage, and archiving as well as the quality and promptness of the service team. Open-ended comments enabled nuanced responses, important for questions such as “In your opinion, what can editors and publishers do to reduce barriers faced by under-represented or marginalized scholars in academic publishing?” Survey results are shared with participants, while respecting privacy, and inform publishing program development. The survey introduced a number of DEI practices and considerations for journal publishers. Related topics were featured during the Libraries’ Publishers Round Table series before and after the survey was distributed. This annual assessment tool impacts the journal publishing program policies and educational programs, and guides development of future services.


LPC Forum 2020
March 10, 2020

Panel: Publishing Services That Leverage Open Access and Scholarly Communications Expertise

Day: Monday, May 4, 4:15 PM to 5:15 PM
Room: TBD

(Re)defining a library’s journal hosting service

Presenters: Mariya Maistrovskaya, University of Toronto; Graeme Slaght, University of Toronto

Description: Whether your library is currently planning a journal hosting service or has been offering one for a while, you may find yourself wondering if this service truly reflects the goals of your institution and best practices in scholarly publishing. For example, does your service support subscription journals as well as open access journals? Is there a requirement that journals distribute their content under an open license? Is there an expectation that hosted journals would follow best practices and publishing standards that would facilitate their inclusion in indices, directories, and databases, such as the Directory of Open Access Journals (DOAJ)? At the University of Toronto Libraries (UTL), a journal hosting service was offered long before the library’s Open Access Support criteria were formalized, and as a result the two were rather out of sync. In this presentation we will go over the UTL’s collaborative cross-campus project to examine the two sets of criteria and align its hosting service with the library’s goals for open access support and with best practices in scholarly publishing.

Conducting a copyright audit on hosted journals and best practices for training and documentation

Presenters: Jessica Lange, McGill University, Ana Rogers-Butterworth, McGill University

Description: Many small journal programs operate on a ‘hosting and advising’ model. In such models, the publisher provides hosting and technical support and acts as an advisor to journals on issues such as indexing, copyright etc. While this model has its benefits (streamlined, easy, low cost) it has some challenges, particularly as journal editors may or may not take the advice, read documentation, or follow through on the publisher’s suggestions. In reviewing the copyright information on the library’s journals sites, it was apparent that although the library was providing copyright advice to their hosted journals, many were not following through on their recommendations. To confirm this suspicion, the librarian conducted a ‘copyright audit’ of the journals in their publishing program based on the recommendations of Vanderjagt (2017). In line with the findings of Scholsser (2016), the audit revealed that most journals were not following suggested best practices. This has led the librarian to re-evaluate the publishing program’s training and onboarding program as well as its documentation.

This session will discuss how to conduct a copyright audit at your own institution and will describe the revised training model for the library’s hosted OJS journals. The session will also include a brief discussion of how small journal-publishing programs can get their journals to act on the publishing program’s copyright advice and incorporate it into the journal’s publishing practices.

Schlosser, M. (2016). Write up! A study of copyright information on library-published journals. Journal of Librarianship and Scholarly Communication, 4. DOI: http://doi.org/10.7710/2162-3309.2110

Vanderjagt, L. (2017). Bridging the Gap: Best Practices for OA Journals Articulating Policies for Open Repository Archiving. Presentation at the Public Knowledge Project Conference, Montreal, Canada.


LPC Forum 2020
March 10, 2020

Experimental Session: XML Publishing Workflows: Tools, Practices, and the Future

Day: Tuesday, May 5, 10:15 AM to 11:15 AM
Room: TBD

Presenter: James MacGregor, Public Knowledge Project (PKP)

Description: Publishers, hosting institutions and upstream services are increasingly investing in XML as part of the scholarly publishing process, and new tools are being developed to reduce both the cost and complexity of publishing in XML. Public Knowledge Project (PKP) has been incredibly active in this space, and is working with other leading community members to establish the best standards and tools for editors, authors and readers. We are very happy to now be able to present the tools available today, and present our plans for the future.

Included in this experimental session will be a demonstration of our Texture JATS editor integration in OJS; a demo of some of the JATS publishing and display tools we have been working on; and an update on our work in the Word->XML conversion space (focusing on Grobid and meTypeset in particular). We will also discuss our current development roadmap, including a review of the gaps in the workflow we have already identified, and then invite discussion on any aspect of this publishing workflow and associated set of tools. Finally, we will provide a test environment for session participants to use at their leisure throughout the rest of the conference, and will be available for follow-up questions.


LPC Forum 2020
March 10, 2020

Panel: Creativity at the Forefront: User-oriented and Shared Infrastructure Services

Day: Monday, May 4,  2:45 PM to 3:45 PM
Room: TBD

That’s a pretty big job, eh? Supporting Open Infrastructure in CanadaLessons from Coalition Publica

Presenters: Jessica Clark, Coalition Publica/Érudit; James MacGregor, Public Knowledge Project (PKP)

Description: North of the 49th parallel, an ambitious national project is afoot to build open infrastructure for digital scholarly publishing and research. Known as Coalition Publica (www.coalition-publi.ca), this project is spearheaded by partners Érudit and the Public Knowledge Project (PKP), two long-established Canadian leaders in scholarly communication.

Officially launched in 2017, Coalition Publica has developed both technical infrastructure and a harmonized suite of services in consultation with the Canadian scholarly communications community, combining PKP’s Open Journal Systems (OJS) and Érudit’s centralized dissemination platform (erudit.org). Almost 40 journals, based at 20 different hosting institutions, are now benefiting from Coalition Publica’s infrastructure and services.
But providing support across the miles—sorry, kilometres—isn’t easy and the Coalition Publica team has learned valuable lessons about supporting open infrastructure in a distributed context, in areas such as coordinating distributed teams, de/centralizing information, managing documentation, and communications with stakeholders. Jessica Clark, Coalition Publica Project Coordinator, and James MacGregor, PKP’s Associate Director of Strategic Projects and Services, will share their experiences of marshalling a distributed support network across 10 provinces, two official languages, and a growing number of evolving priorities.
While the Canadian context presents some unique challenges, Coalition Publica’s experience may be informative for other open infrastructure projects, seeing as these are an increasingly common approach to providing national-level scholarly publishing support. James and Jessica also hope to exchange with LPF attendees about their challenges and successes in supporting open infrastructure or similar distributed projects.

 


LPC Forum 2020
March 10, 2020

Poster Talks & Session

Day: Tuesday, May 5, 1:30 PM to 2:45 PM
Room: TBD

Library Publishing Workflows Preliminary Findings

Presenter: Brandon Locke, Educopia Institute

Description: Library Publishing Workflows (LPW) is a two-year, IMLS-funded project to investigate, compare, and model diverse scholarly journal publishing workflows. Educopia Institute and the Library Publishing Coalition are working with 12 partner libraries to create documentation and models of workflows employed by journal publishing programs, with the goal of increasing the capacity of libraries to publish open access, peer-reviewed scholarly journals.

This poster will present preliminary findings from the first round of interviews for the LPW project. LPW staff conducted are conducting interviews with library publishers from November 2019 through March 2020, focusing on the skills, services, and infrastructure used by libraries—including the actions they perform in house or outsource, the personnel involved in the process, and the tools and platforms used. We will be able to share common pain points and frustrations, and point to trends and areas of divergence amongst the participants. We also hope this poster can be a space for conversation amongst Forum attendees, to discuss similar frustrations and pain points in their own processes.

Driving more Green OA: The Advancing Hyku project

Presenters: Brian Hole, Ubiquity Press; Ellen Ramsey, University of Virginia

Description: Advancing Hyku is a collaborative project running from 2019-2021 to support the growth of green open access through institutional repositories, by introducing significant structural improvements and new features to the Samvera Community’s Hyku platform. The project partners are University of Virginia Library, Ubiquity Press and the British Library, with funding from Arcadia, a charitable fund of philanthropists Lisbet Rausing and Peter Baldwin. This poster will outline the project and present the outputs of the project to date.

Repository Flexibility and Responsiveness with Hyku for Consortia

Presenters: Gretchen Gueguen, PALCI; Amanda Hurford, PALNI

Description: Partnering consortia, PALNI (the Private Academic Library Network of Indiana) and PALCI (the Pennsylvania Academic Library Consortium) are collaborating on a new initiative to produce an affordable, open-source, collaborative institutional repository (IR) solution based on the Hyku software. By creating a shared platform, the two consortia hope to create a flexible and responsive repository serviceone they can manage collaboratively in order to respond to both longstanding and emerging IR needs presented by their constituents.

Consortia offering a low cost IR platform option to their partner libraries open doors for smaller institutions and those with shrinking budgets and staff.  This project intends to better enable consortially supported libraries to participate in library publishing of open educational resources (OER), electronic theses and dissertations (ETD), and present the potential for institutions to further grow their own tailored local publishing programs.

Accessibility beyond web standards for improving User Experience

Presenter: Israel Cefrin

Description: A fully open access journal intends to be used by humans. Due to the uniqueness of each person, we may find different accessibility issues that even W3C standards can’t cover yet. Hence, only the use of web standards may not ensure a fully accessible online interface.

For that reason, PKP has started in 2019 an Accessibility project aiming to turn its Default Theme accessible and also compliant with the Accessibility for Ontarians with Disabilities Act (AODA) best practices. This project also includes concerns from Section 508, but the most important: we are testing with real people with real disabilities.

Mapping Libraries and Open Access Publishing in the Liberal Arts at Amherst College

Presenters: Hannah Brooks-Motl, Amherst College Press and Lever Press; Este Pope, Amherst College

Description: The Amherst College Library makes significant contributions to the open access publishing landscape. This poster will provide an overview of the staffing and institutional resources involved in supporting two open access presses housed at Amherst College Library: Amherst College Press, the only open access press located in a liberal arts college, and Lever Press, an innovative open access press funded through a consortium of liberal arts college libraries, of which Amherst College is a founding member. The director and assistant acquisitions editor of both Lever and Amherst College Press are based in the library and work closely with various library departments and staff members on a range of projects and initiatives. By mapping the links, collaborations, and reciprocities between press and library activities within the larger ecology of a liberal arts campus, this poster will highlight opportunities and challenges to Amherst’s model and generate conversations about how liberal arts college libraries can engage in academic publishing and open access efforts.

Flexible Files: Creating Accessible Web Publications from PDF Documents

Presenter: Matthew Hunter, Florida State University

Description: Despite the availability of flexible file formats for digital publishing, many journals prefer the PDF as their go-to output format. XML and HTML versions of journal articles can be created from PDF documents to publish multimedia content, and these markup languages offer greater opportunities for web accessibility. While some vendors offer file conversion services, library publishers may not have the funds to outsource this service. There are alternative options for publishers who wish to convert PDF documents into other formats in-house using various open source and proprietary software. This poster describes a potential workflow used by Florida State University Libraries to transform PDFs into workable HTML and XML files.

Enriching Digitized Books with Supplemental Materials

Presenter: Joseph Muller, University of Michigan

Description: Michigan Publishing in the University of Michigan Library is currently digitizing one hundred books that were published over the last sixty years by three of the university’s Asian studies centers, with funding from the NEH and the Mellon Foundation. In addition to creating open EPUB3 and PDF editions of the books, we are working to enhance up to twenty titles with supplemental materials, potentially including audio clips, videos, transcripts, or other data that emerge from the archive. The destination platform, Fulcrum, is designed for such enriched monographs, but preparing content for Fulcrum often requires custom workflows and data curation procedures. In this poster, I will provide an overview of the ongoing process of multimedia enrichment, including identifying materials through campus and disciplinary networks, curating metadata and content, fitting the work into existing flows and groups, and managing copyright issues.

Learning outcomes

Attendees will be able to compare their own project outcomes and ideas to our experience and our institutional context. Adding multimedia content to digitized books is a complex process, and opportunities are dependent on situational factors such as the nature of the books and their disciplines, availability of additional materials, time available, technical systems and expertise, and the copyright status of the material. I hope that in listening to our process, attendees will reflect on or formulate plans for their own multimedia humanities publishing projects.