Posts by Nancy Adams

November 17, 2020

Apply for the LPC Publishing Practice Awards


The Library Publishing Coalition is excited to announce that we are now accepting applications for the first annual Publishing Practice Awards. These awards are designed to recognize and raise awareness of effective and sustainable library publishing practices.

The Publishing Practice Awards will highlight library publishing programs that exemplify concepts advanced in the LPC’s An Ethical Framework for Library Publishing and/or in the LPC’s Values statement. While a representative publication must be submitted, the focus of these awards is not on publication content but on the process of publishing the piece. The inaugural award categories are: Accessibility and Diversity, Equity, and Inclusion. 

Publishing programs do not need to be affiliated with an LPC member institution to be eligible. The deadline for applying is January 11, 2021.

Call for Applications

November 4, 2020

2021 Library Publishing Forum: Call for Proposals


The Library Publishing Forum is an annual conference bringing together representatives from libraries engaged in (or considering) publishing initiatives to define and address major questions and challenges; to identify and document collaborative opportunities; and to strengthen and promote this community of practice. The Forum is sponsored by the Library Publishing Coalition (LPC), but you do not need to be a member of the LPC to attend. The 2021 Forum will be held online, May 10-14.

Call for Proposals

The call for proposals is now open! Building on the success of the 2020 virtual forum, this year we invite proposals for full sessions, individual presentations, and lighting presentations. Each session type will include interactive Q&A segments, and we encourage presenters to think creatively about other ways to engage with a large, virtual, globally-distributed audience. We warmly encourage proposals from first-time presenters and representatives of small and emerging publishing programs. Proposals may address any topic of interest to the library publishing community and all disciplines. The proposal deadline is December 6th.

Learn more and submit a proposal

September 21, 2020

Nominations open for the third annual Award for Exemplary Service


As participation in library publishing grows, community involvement and leadership has become increasingly important for the profession. To encourage and recognize such service, the Library Publishing Coalition (LPC) gives out an annual Exemplary Service Award. The award recognizes substantial contributions by an LPC community member to advancing the mission, vision, or values of the Library Publishing Coalition.

Nominations, including self-nominations, may be submitted to the LPC Board by any member of the LPC community. Anyone who is at an LPC member institution can nominate someone. Deadline for nominations is October 9th, 2020.

Please use the nomination form and include the nominee’s name, affiliation, and email address, as well as a brief statement on why the nominee deserves the award. The winner will be announced in December.


Criteria for the award

Awardees must:

  • Have contributed substantially to advancing the mission, vision, or values of the Library Publishing Coalition through service.
  • Have served on an LPC committee or task force within the last three years.
  • Be currently employed by an LPC member institution.
  • Not be currently serving on the LPC Board.

Substantial contributions may include:

  • Effective leadership of or exemplary contributions to a committee or task force.
  • Advocacy on behalf of the LPC or the creation or strengthening of LPC relationships with other groups.
  • Significant contributions to the creation of a new program within the LPC or to the expansion, or adoption, of programs and services for members.

Submit a Nomination

August 3, 2020

Call for 2021 Entries: Library Publishing Directory and IFLA Library Publishing SIG Database


Library Publishing Coalition logo

The Library Publishing Coalition (LPC) and the International Federation of Library Associations (IFLA) Library Publishing Special Interest Group (LibPub SIG) are partnering to survey the landscape of scholarly publishing in libraries across the globe. LPC is seeking submissions for its 8th annual Library Publishing Directory. IFLA’s LibPub SIG will create a first-of-its-kind online database of global library publishing initiatives. Together, we invite you to share information about your library’s scholarly publishing activities. 

All participating libraries will create a brief profile that will appear in both organizations’ online databases. Libraries that wish to be included in the print, PDF, and EPUB Library Publishing Directory can go on to fill out the full questionnaire (30-45 minutes to complete). Get started at (If your library has had an entry in a previous edition of the Directory, you should have received an email with instructions on how to update it. Email with questions.) 

While this year the questions are in English, in future we hope to be able to translate them into IFLA’s official languages. Responses in English are strongly preferred; we may not be able to include responses in other languages. 

The call for entries will close on Monday, September 14, 2020.

Thank you for joining in this great international collaboration. We look forward to your participation.

The Library Publishing Coalition Directory Committee
Janet Swatscheno, University of Illinois at Chicago, Chair
Perry Collins, University of Florida
Ellen Dubinsky, University of Arizona
Ian Harmon, West Virginia University
Laura Miller, Florida State University

IFLA Special Interest Group on Library Publishing Subcommittee
Grace Liu (Canada)
Ann Okerson (USA)

About the Library Publishing Directory

The Library Publishing Directory is an important tool for libraries wishing to learn about this emerging field, connect with their peers, and align their practices with those of the broader community. Last year’s edition featured over 150 libraries in almost a dozen nations.

The Directory is published openly on the web in PDF, EPUB, and as an online database. It includes contact information, descriptions, and other key facts about each library’s publishing services. A print version of the Directory is also produced. The 2021 edition will be published in early 2021.

About the IFLA Library Publishing SIG database

The goal of the LibPub SIG database is to document more fully the publishing activities to which IFLA’s members contribute, in order to facilitate a global community of interest and support. While this first year the focus is on scholarly/academic library publishers, in the future the SIG plans to open submissions to all types of library publishers: academic, public, and others.

Submissions will appear in an IFLA-related searchable database, easily accessible by IFLA members and friends, including LPC members.

Banner image for 2020 Virtual Library Publishing Forum
July 28, 2020

LPForum20: Publishing Reality: Developing a Publishing Model For Augmented Reality, Virtual Reality, and Their Related Pedagogical Materials


Editor’s note: When we changed the 2020 Library Publishing Forum to a virtual conference format, we gave presenters the option of converting their presentations into blog posts. This is a guest post in that series

By David Scherer, Hannah Gunderman, Matthew Lincoln, Rikk Mulligan, Emma Slayton, and Scott Weingart (Carnegie Mellon University)

How does one publish something that is intended to be a completely immersive and interactive experience such as those designed for Virtual Reality (VR)? How does one convey the subjective experiences of emulated real-world environments? That is the challenge of defining a publishing service model for documenting the experiences of AR and VR. In 2019 representatives from the Carnegie Mellon University digital Sciences, Humanities, Arts, Research and Publishing group (dSHARP) collaborated with faculty from CMU’s English Department to publish materials related to Shakespeare-VR,

The Shakespeare-VR project uses virtual reality technologies to bring students face-to-face with professional actors performing Shakespearean soliloquies in a replica of Shakespeare’s Blackfriars Playhouse. Beyond Publishing the VR experiences, dSHARP examined the complexity of publishing the accompanying OER-based pedagogical materials produced by Shakespeare-VR. As dSHARP has continued working with colleagues from CMU’s Department of English, a need arose to develop an AR/VR Portal where researchers and scholars designing AR and VR experiences with accompanying pedagogical materials could publish and share their scholarship.

This presentation will discuss the new initiative at CMU to produce and publish materials related to the experiences of AR and VR through using our institutional repository, KiltHub and its connection to the primary web presence of the Shakespeare-VR Project. This presentation will discuss the background and complexities of working with and documenting AR and VR, and how the challenges of working with AR and VR could be addressed at scale. This presentation will also explore how future library publishers can assist in adding context to the publishing of AR and VR materials, and how these could be incorporated into future OER-based pedagogical materials to teach the design, construction, and use of AR and VR.

Watch/access and download the presentation, a PDF of the presentation slides with notes, and a PDF of the presentation slides without notes from the Carnegie Mellon University KiltHub Repository.



July 13, 2020

Our Commitment to Anti-racism, Diversity, Equity, Opportunity, and Inclusion


The murders of George Floyd, Breonna Taylor, Ahmaud Arbery, Rayshard Brooks, Tony McDade, and countless others have laid bare the aggression, discrimination, and violence that Black, Indigenous, and communities of color face in the United States and around the world. Black lives matter. The Library Publishing Coalition joins with those protesting the racism and oppression ingrained and institutionalized in our societies and seeking to make meaningful change. Dismantling systems of oppression will require hard, uncomfortable, and uncompromising work in every aspect of society.  

The Library Publishing Coalition is no exception. Although we represent a robust and growing network of libraries, persons of color are significantly underrepresented in library publishing. Gatekeeping practices in scholarly communication and publishing marginalize and silence the identities, voices, and experiences of authors and communities of color. We are committed to combating racism and inequity in library publishing.

LPC plans to begin with these steps:

  • Establishing a standing Diversity, Equity, and Inclusion Committee.
  • Instituting a liaison system where each LPC committee will appoint a liaison to the Diversity, Equity, and Inclusion Committee to ensure that all planned programs and initiatives are reviewed with a critical anti-oppressive lens.
  • Conducting a periodic equity assessment of the library publishing community, possibly in collaboration with another LPC committee.
  • Providing resources for members to help create opportunities for underrepresented groups generally and persons of color specifically in their library publishing programs.
  • Promoting the adoption of anti-racist and anti-oppressive policies and practices in member publishing programs.

These are our ideas, but we want to hear yours. Please email us at with comments, suggestions, or questions.

Library Publishing Coalition Diversity and Inclusion Task Force

Library Publishing Coalition Board of Directors


Banner image for 2020 Virtual Library Publishing Forum
July 2, 2020

LPForum20: So you’ve been rejected from MedEdPORTAL: Demystifying Open Access to Medical Educators


Editor’s note: When we changed the 2020 Library Publishing Forum to a virtual conference format, we gave presenters the option of converting their presentations into blog posts. This is a guest post in that series

By Hannah J. Craven and Rachel J. Hinrichs

Introduction to MedEdPORTAL

Medical educators at our institution are encouraged to publish open educational resources (OERs) in the journal MedEdPORTAL. Published by the Association of American Medical Colleges (AAMC), MedEdPORTAL is a peer-reviewed, open-access journal for medical education scholarship that is now indexed in MEDLINE. These publications contain complete curricula, including objectives, instructor guides, slides, and assessments, ready to be implemented in the classroom. The intended students for the curricula should be training or practicing physicians or dentists, but could also include members of other health professions, as long as there is at least one physician or dentist learner in the classroom. For teaching faculty interested in applying for promotion, MedEdPORTAL can demonstrate the quality of their teaching materials through peer-review, citation counts, and other usage reports.

The Issue

Despite submitting high quality curricula, medical educators receive rejections from the MedEdPORTAL 62% of the time. Reasons for rejection include insufficient educational context and assessment, mismatch of educational objectives and instructional content, and failure to build on existing curricula. Of immediately rejected submissions, 90% also have copyright issues. These copyright issues stem primarily from the use of third-party images. MedEdPORTAL is a member of the Open Access Scholarly Publishers Association (OASPA), and therefore has strict requirements for copyright and licensing images in the education materials. These requirements can be difficult for medical educators to navigate.

Copyright and Licensing in MedEdPORTAL

MedEdPORTAL requires that authors on the last question of the submission form select a Creative Commons license for their work. We always recommend the Attribution (CC-BY) license as it is the least restrictive, without putting the work in the public domain.

This is a screengrab of the last question in the MedEdPORTAL submission process. The author must select a Creative Commons Copyright Usage License from the following: Attribution (CC-BY), Attribution-NonCommercial (CC-BY-NC), or Public Domain (C0).


All images not created by the author must be either in the public domain, or have a CC-BY or CC-BY-NC license. MedEdPORTAL will not publish share-alike-licensed images. For images not in the public domain or with Creative Common licenses, authors must obtain permission from the copyright owner. If permission is not obtained, the image must be removed and a placeholder with a citation to locate the original image added. If permission is obtained, a Third-Party Permission Form for the image must be included in the submission.

If authors choose to license their submission CC-BY, they can use images that are CC-BY or C0. If the authors choose to license their submission CC-BY-NC, they can use images that are CC-BY-NC, CC-BY or C0. All other CC licenses are unusable according to Open Access Scholarly Publishers Association (OASPA).

An image also cannot include any personal health information. All names and IDs should be blacked out, as well as eyes in photographs to anonymize the patient.

We use the decision tree below for each image to figure out if we can include an image and how to properly cite it:

This flowchart can be used to determine if an image can be properly used in your MedEdPORTAL submission. This image is licensed under a Creative Commons Attribution 4.0 International License by Hannah Craven.


The Role of the Librarian

Librarians with interest/experience in Open Education Resources, Open Access, Copyright, or Creative Commons licensing can support medical educators both passively and actively depending on time constraints and level of involvement needed. Both of us have successfully assisted, trained, and supported authors submitting to MedEdPORTAL. Combined, we have submitted three projects (with librarian listed as a co-author). Of those three, one is in-press and two were resubmitted with edits and undergoing review. A fourth project is now in-progress. Of the edits necessary for the in-press and resubmitted projects, none were related to image use or licensing issues.

Active Support: Co-author, workshops, or consultations

The highest level of support we offer is “Co-author.” The librarian meets criteria for authorship, specifically according to the International Committee of Medical Journal Editors (ICMJE) recommendations.

For the Education Summary Report (ESR), the librarian can perform a literature search of MedEdPORTAL and MEDLINE, or other relevant databases, to show the educational materials being submitted are novel. This must be addressed in the introduction of the ESR and the librarian can contribute by writing up the answer to the following question from the template provided for authors: “Build a case for how your submission represents a unique contribution to existing literature. Reference similar publications in MedEdPORTAL.” The librarian may also manage the citations for the ESR and all other appendices using citation management software.

The bulk of our expertise is in managing the images used within the course materials. This requires a bit of project management skills to keep track of all the following stages. First, an inventory is taken of all images, tables, and figures used in the educational materials. Previously, the materials fell under Fair Use as they were used only in the classroom, so many items are copyrighted. Once the copyright or licensing status of all images is determined, we contact the copyright holders with the permission form and ask if we may use the image in our work. If there is a fee, or the owner says no, the librarian will find an appropriately licensed substitution image or ask if the co-authors would like to use an author-owned image. If the owner of copyrighted material signs the form for use, the form is saved and submitted with the materials.

Another way we provide support is through workshops. Early in 2020, we were able to host a quick 20-minute workshop at a school-wide event with a medical educator. Materials we shared included a slide deck comparison before and after preparing for MedEdPORTAL submission, a completed Third-Party Permission Form, and a handout. Our handout walks educators through questions to consider before preparing a submission. It contains checklists, explanations, an “image screening quiz,” and the image use and citation decision tree shown above. The workshop was received well and had relatively high attendance. This has given us a framework for future library workshops that we plan to host in coming semesters.

The last way we provide active support is via consultations. Our methods for managing the use of images is laid out so the medical educators may handle it themselves. Some medical educators have materials they wish to submit with very few images, requiring little help navigating copyright and licensing issues. The librarian can instead spend the meeting explaining the do’s and don’ts of submissions and provide guidance based on our past experiences as co-authors.

Passive Support: Online resource guide, handout

A resource like our LibGuide, “MedEdPortal submissions & image use” was created to inform authors on the niche issues that come along with publishing in this specific Open Access journal. While participating as a co-author, we would have many questions for the MedEdPORTAL editors. This guide is intended to answer many of those questions that could not be answered directly from the author information page and required an email to the editors. We curated a list of websites to find medical open images, gathered from responses on the MEDLIB-L listserv and our colleagues’ suggestions. Since the guide’s creation in October 2019, the guide has garnered almost 500 views. Of the medical library’s non-departmental guides, it ranks in the top 40% for page views for the same duration.

The handout from our workshop mentioned above has been self-archived in our institutional repository, IUPUI ScholarWorks. We reference people here to help get them started. It is a good tool to have them look through before a consultation.


The partnership between medical educators and librarians for MedEdPORTAL submissions is a mutual benefit. While the faculty learn more about copyright, Creative Commons, and OERs, librarians have an opportunity to participate on a team and co-author publications. Due to the time-consuming nature of the co-authorship level of service, we cannot assist everyone at this level if demand increases. Workshops, consultations, and our online resources will be useful to reach more medical educators interested in submitting to MedEdPORTAL. Our goal is for educators to consider the image use issues from the inception of their educational materials to save time when they prepare to submit.

Key points:

  • Librarians can support faculty when submitting to an OER like MedEdPORTAL either passively or actively
  • Faculty may be unfamiliar with the nuances of copyright and licensing since they are often operating under Fair Use in the classroom
  • Project management skills are helpful for managing the images, copyright forms, and substitutions

This blog post is licensed under a Creative Commons Attribution 4.0 International License by Hannah Craven and Rachel Hinrichs.

Hannah J. Craven
Ruth Lilly Medical Library, Indiana University School of Medicine, Indianapolis, IN, USA

Rachel J. Hinrichs
University Library, Indiana University-Purdue University Indianapolis, Indianapolis, IN, USA

Update: Since original posting, the in-press MedEdPORTAL submission is now published and can be viewed here: